Draft Minutes 

CHARLETON PARISH COUNCIL.

MINUTES of a Meeting of Charleton Parish Council, held on Thursday 7^th March 2002, at 7.30 pm., in the Village Hall, West Charleton.

Present were:- Mr Derek Hoggart (Chairman, presiding), Wg Cdr Leigh,

                        Mr. Conboy, Mr. Faulkner, Mr. Smith and Mr. Burner .

Also present:-  Mr. Nash (SHDC), PC Potter and Mrs Raymond (Clerk).  

 1.   Apologies for absence were received from Mrs Lang and Mr. Masters (DCC).

 2.   The MINUTES of the previous Meeting, held on 7^th February 2002, had been circulated prior to the Meeting, were approved, and signed as correct.

 3.   MATTERS ARISING:- 

 (i) The proposed 20mph speed limit:- As proposed at the last Meeting, an open meeting is to be arranged, to be held at the school, to give all interested an opportunity to discuss the options and make comments and suggestions. Mr. Halliday will be invited to attend, and publicity will be given by posters in the notice boards, at the garage, shop, pub and village hall, by fliers available at the shop, and by an advertisement in the Gazette.  Mr. Smith will contact the school to arrange for the use of the room, Mr. Hoggart will contact Mr. Halliday to find which day would be convenient, and the Clerk will prepare posters, fliers and press advert when the date is confirmed.

(ii) The Casual Vacancy:- There has been no response to the notice regarding the Casual Vacancy. The Parish Councillors will continue to look out for likely candidates, especially anyone living in East Charleton, which would give a more balanced representation.

(iii) The Parish web site:- Wg Cdr Leigh said that £110 per year would be required to set up and run the web site. Commercial advertisers will be invited to contribute £5 for a basic entry, the site will be updated regularly, and it will be reviewed in two years’ time. Mr. Burner proposed that Wg Cdr Leigh be instructed to proceed with setting up the website. The proposal was seconded by Mr. Faulkner, and passed unanimously.  Wg Cdr Leigh stated that the embryo site will be published very soon.

 4.   PUBLIC PARTICIPATION:- P.C.Potter reported that the crime figures for Charleton were 7 offences in 2000/01, and 10 offences in 2001/02. These included 2 burglaries in 2001/02, which were both detected, and various cases of mainly minor nature such as affray, damage to property and possession of drugs.  Mr. Smith commented on how much the villagers appreciate the uniformed presence of our special constable, who patrols the village voluntarily from time to time. P.C. Potter said he would pass the information on, as it was pleasing to hear of that appreciation. As P.C. Potter was on duty, he then left the Meeting.

 5.   CORRESPONDENCE:-

 A late item of Correspondence which will also be circulated, was the DCC News from Devon County Council.

The Clerk was instructed to send a copy of Wg Cdr Leigh’s letter to SHDC re TPO to the Tree Warden, Dr. Earl.

 6. PLANNING:- None.

 7.   FINANCE:- The Annual Accounts for the 3 years ending 31/3/01, together with the Minutes Book and all the supporting papers,  have been sent to Follaton House for the Trienniel Audit.

 8.   REPORTS:-

 (i) The Coleridge Association:- Mr. Burner reported that he will be unable to attend the next Meeting of the Association on 12^th March, and Mr. Hoggart agreed to attend in his place.

(ii) Jubilee Committee:- Mr Smith reported that at the recent meeting of the Jubilee Committee the following items were discussed:-

(a) The arrangements for the forthcoming Fashion Show.

(b) The presentation of a commemorative item to anyone with a 50^th birthday or any couple celebrating  a Golden Wedding anniversary during Jubilee year. The Jubilee Committee require the names of those eligible.

(c) A Fireworks display will take place at the Beacon. The display will consist of rockets etc., which will be visible from within the village.

(iii) School:- no report in the absence of Mrs Lang.

(iv) Parish paths:- Nothing to report.

(v) Village Hall:- Mr. Smith reported that the fault with the heating has been sorted out, and an insurance claim has been submitted.  The Hall is fully booked for the month of March, including Sundays. Bunting is to be purchased, at a cost of £100, by the Village Hall Fund, so that it will be available for the Jubilee celebrations, and for future events.

 9.   HIGHWAY AND COMMUNITY MATTERS:-

 (i) The trees on the bank opposite the school are in need of attention. The Clerk will contact Devon Highways with a request that they be trimmed.

(ii) The barrier at the foot of Lyte Lane steps has still not been repaired. The Clerk will remind Mr. Halliday that despite his assurance that the materials were available, the repairs have not yet been completed.

(iii) Mr. Smith brought to the notice of the Meeting a newspaper article stating that some affordable housing units are to be built on the old Depot site, with the proposed Kingsbridge Foyer. Wg.Cdr. Leigh said that this had been part of the planning from the outset, and Tor Homes, who are developing the site, propose to hold an open meeting soon to allow the public to view the latest plans and express their feeling about them.

 10. ITEMS FOR THE NEXT MEETING:-

 (a) The Code of Conduct:- Copies of the NALC Guidelines were distributed to each Councillor for consideration of the model Code of Conduct to be adopted by May 2002

(b) Play area:- Mr. Hoggart and Mr. Burner will examine the equipment in the play area, to ascertain what if any of the  items are the responsibility of the Parish Council.

(c) Report of Public Meeting  concerning the proposed 20 mph speed limit.

 11. DATE of the next MEETING:- Annual Parish Assembly, Thursday 4^th April 2002, at 7.30 pm.  The Annual Parish Assembly will be followed immediately by the monthly Meeting of the Parish Council.  

F.R. 9/3/02

 Signed as a true and accurate Record of the Meeting,

 Signature…………………………………………………                      Date……………………..