USING OMNIPAGE PRO 10, 11 AND 12 
                FROM THE KEYBOARD TO READ PRINT


                              BY

                          JOHN WILSON

                        Copyright 2006

                           ********

                       TABLE OF CONTENTS

(To find a particular section or heading, use your word-
processor's or editor's search facility, e.g. type ">section 6"
to find that section. Putting a > sign (capitalised full stop)
immediately before the word section will ensure that you do not
stop on an earlier cross-reference to that section. Type the
string "Stages of OCR" to find that subheading or just type
"1.2." to find it via its paragraph number. Additionally, all
main sections are separated by a centred row of eight asterisks.)

Foreword
Restrictions
Available Manual Formats
OmniPage Versions
Conventions
Suggested Approaches for Effective Learning with this Tutorial

Section 1: Introduction.

1.1. What is OCR?

1.2. Stages of OCR.

Section 2: Before Installing OmniPage.

2.1. System Requirements.

2.2. Interface Software.

2.3. Installing New Scanner Interface Software with OmniPage 10.

Section 3: Types of Flatbed Scanners and Scanner Maintenance.

3.1. Main Scanner Standards.

3.2. Which Scanner to Buy and Where From?

3.2.1. Epson Scanners.

3.2.2.   Hewlet-Packard Scanners.

3.2.3. Canon Scanners.

3.2.4. Agfa Scanners.

3.3. Scanner Maintenance and Optimisation.

Section 4: Installing OmniPage Pro 10, 11 and 12.

Section 5: OmniPage Pro 10, 11 and 12 Capabilities.

5.1. Input and Output Formats.

5.2. Scannable Page Types.

5.3. Scanners Supported.

5.4. Specialist User Dictionaries.

5.5. Automatic Document Feeders (ADF).

5.6. Document Colour Scanning Capabilities.

5.7. Type Face and Size.

5.8. Scanning Resolution.

5.9. Print Input Languages Supported.

5.10. OmniPage's Own Supported Speech Output Languages. 

5.11. Scan to E-Mail.

5.12. Scanning Your Signature

5.13. Two Page Scanning.

5.14. The OmniPage 12 Document Manager.

Section 6: Customising OmniPage for Visually Impaired People.

6.1. General and specific Customisation.

6.2. Placing a Shortcut on Your Desktop from which to Launch
 OmniPage.

Section 7: Using Automatic Scanning Mode.

7.1. Pen-Picture of the OmniPage Screen.

7.2. Automatic Mode.

7.3. Example of automatic scanning of Single Pages.

7.4. Spell-Checking with the OmniPage 11 and 12 Proofreader.

7.4.1. Full Spell-Checking Environment.

7.4.2. Quick Spell-Checking with the Context Menu.

7.5. Saving Your Scanned document.

7.6. Adding More Pages After Saving.

7.7. Example of Automatic Scanning of Multiple Pages.
 
7.8. Enabling the Automatic Setting.

7.9. Multiple Page Scanning.

7.10. Two Page Scanning of Books.

7.11. Moving Around the OmniPage Text Editing and viewing Pane.

7.12. Automatic Character Training Using the OmniPage 11 and 12
Intellitrain Feature. 

Section 8: Using Direct OCR to Read Print from Within Another
Running Program.

8.1. Registering Your Word-Processor or Text Editor with Direct
OCR.

8.2. Example of how to Scan Documents with Direct OCR.

8.3. Changing Direct OCR Settings to Suit Your Needs.

Section 9: Using the OmniPage OCR Wizard.

9.1. Example of Scanning with the OCR Wizard.

9.2. Accessing the OCR Wizard.

9.3. The Six OCR Wizard Steps.

Section 10: Overview of Manual Mode Scanning.

Section 11: Scan to E-Mail.

11.1. Example of Scanning to Mail.

Section 12: OmniPage Help.

12.1. Types of Help.

12.1.1. Help topics.

12.1.2. Dialogue Help.

12.1.3. Index Help.

12.1.4. Website Help.

12.1.5. Other Help Resources.

Section 13: Working with Adobe PDF Files in OmniPage Pro 11 and
12.

13.1. Saving a Scan Job to PDF Format.

13.2. Loading PDF Files into OmniPage 11 to get them Converted
to More Accessible formats.

Section 14: Using OmniPage Pro 12s Own Supported Synthesised
Speech Output

14.1. Turning Speech Output On and Off.

14.2. Moving through a document with Speech in Small Chunks Using
the Keyboard.

14.3. Adjusting Speech volume, Speed and Switching Between
Different Voices.

Appendix 1: List of OmniPage Pro Keyboard Shortcut Commands.
Appendix 2: OmniPage Technical Support.
Appendix 3: Registering OmniPage. 
Appendix 4: Speeding Up Older Hewlett Packard Scanners.
Appendix 5: Other Manuals by this Author. 

                           ********

Foreword

This manual is written for the use of visually impaired scanner
and scanner software users. It uses keyboard shortcuts instead
of a mouse whenever possible and a screenreader and speech
synthesiser instead of a monitor, although users of screen
magnification systems and Braille displays should still be able
to benefit from this tutorial. The guide assumes that the user
is familiar with both the operation of Windows and their own
screenreader.

Whilst OmniPage is a fully functional electronic scanning and
editing system (and VI persons can use it as such), the emphasis
in this manual will be on capturing text from a flatbed scanner
in order to read print and will include adjusting parameters,
loading scanned documents into editors/word-processors, saving
scanned text files, etc.

                           ********

                         RESTRICTIONS

     I have written this manual and tutorial for the use of
     blind and otherwise visually impaired computer users
     and/or their trainers. It is free of charge and only
     available from its author's Website and from no other
     distributer.

No individual or organisation is permitted to sell copies of this
tutorial either as a stand-alone tutorial or as an integral part
of any other literary, software or training package. 

                           ********

                   AVAILABLE MANUAL FORMATS

The manual is only available in ASCII text format, as a free
download from the author's Website at:

http://web.onetel.com/~fromthekeyboard

This tutorial and guide has been created with a minimum of
formatting, in plain text, so that any word-processor or text
editor can read it. In this format it should also be suitable for
any one to run it through an embosser but, with some embossing
software, you may still wish to make some line spacing and
heading format changes to suit yourself and your software. A
simple construction such as this should also make reading by
arrowing up and down in your word-processor less labour intensive
than would be the case with columns, shorter lines, and the like.

Colloquialisms, such as don't, haven't, doesn't, etc, have been
avoided in this guide in order to make it easier to follow and
understand via a speech package. Hopefully, any loss of
conversationality and warmth will be compensated for by increased
clarity. 

                           ********

OmniPage Versions

This manual has been written for OmniPage Pro 10, 11 and 12,
which are the fully-featured, purchasable versions of the
software. You may be able to buy them from some high street
computer retailers but purchasing them directly from the
manufacturer may save you a few pounds (See Appendix 2 for
details of how to contact Scansoft who sell OmniPage). Before you
buy, phone Scansoft about their price and some of your local
software vendors, such as PC World, Dixon's and possibly some
mail order suppliers, such as Dabs.com, Jungle.com and
Amazon.com, as they may have special offers available or may have
OmniPage Pro 10 or 11 bundled with other software as part of an
economy pack.  

When I phoned Scansoft on 14 August 2000, they advised me that
to buy OmniPage Pro 10 directly from them the price would be œ464
plus œ3.75 for postage (VAT included). If you have a registered
older version of OmniPage, the upgrade price is usually around
œ99 plus œ3.75 postage (VAT included). Scansoft's sales office
is on 0870 8708085.

You may also be able to download OmniPage from the Scansoft
Website and pay for it by credit card, if you wish. The prices
will be the same as above but with no postage charge, of course.
Scansoft's policy is that if you are not happy with their
products, you can ask for a refund within 30 days. 

However, as Scansoft's prices and terms seem to change
significantly from time to time (You could get OmniPage Pro 10
from them for œ29 on special offer only a few months before my
phone call mentioned above and you could buy OmniPage Pro 11 from
Jungle.com for only œ45 in early 2002!), you really must check
the current price with them and phone several software vendors
before buying. PC World told me last week (early August 2000)
that they had copies of OmniPage Pro 10 available for œ59.99. It
is difficult to make any sense out of these varied and
dramatically different prices. It is also my experience that many
of the so called "specialists" and software salesmen in computer
shops know little about what they are selling and frequently give
you erroneous information. When you buy OmniPage Pro you usually
also get two other programs free with it, one a Web authoring
program and the other a filing system called PageKeeper.

If you cannot obtain a reasonably priced version of OmniPage at
the time you are wanting to purchase it, I would recommend that
you circumvent the need to pay over œ400 for a full copy from
Scansoft by buying a scanner which has an older or limited
version of OmniPage bundled with it, e.g. a Canon Lide 30 (which,
in December 2002,  comes with a version of OmniPage 11), register
the limited version, then if you want to upgrade it later, you
can get the fully-featured,  up-to-date software by only paying
the upgrade price. You are not likely, however, to get a version
of OmniPage with the very cheap scanners and are likely to have
to buy something in the œ80 to œ200 range to have it supplied
with the scanner. In this case, you will be likely to be getting
a faster and better scanner for your money as well, although this
is not always the case, so do your homework before buying. The
now obsolete Hewlett Packard HP5200C scanner is bundled with a
limited version of OmniPage 8. Check before buying either a new
or second-hand scanner and find out if there are any other
scanners which come with OmniPage software in with the price. HP
scanners rom the HP 5300C onwards are being supplied with Hewlett
Packard's own new OCR software called the HP Scanjet. I have also
been told that it is sometimes possible to obtain the latest
version of OmniPage at the upgrade price rather than the full
price if you are changing from a competitor's OCR to the Scansoft
offering but this policy may not always apply and may vary from
country to country. 

I have also written other manuals in respect of other leading
scanning software programs, for instance, for TextBridge Pro 9,
TextBridge Millennium, Expervision's Typereader Pro 6.0, Abbyy
FineReader Pro 5 and 6, etc.

                           ********

Conventions

In the writing of this manual, terms have the following
meanings:

ALT F, A     Means hold down the left ALT key and whilst still
holding it down press the letter f, then release both and
press the letter A.

CONTROL S     Means hold down the CONTROL key and whilst
keeping it held down press the letter S and then release both.

SHIFT END     Means hold down the SHIFT key and whilst keeping
it held down press the END key.

ALT E, C, and press ENTER     Means hold down the left ALT key
and whilst keeping it held down press the letter E key, then
release both and then press the letter C key followed by the
ENTER key.

When a key combination such as ALT P (for Process), R  (for
recognise current page) is suggested to go into the "Process"
menu and run the
"Recognise Current Page" menu option, the user may follow this
method of operation or may prefer to ARROW up and down a menu and
press ENTER.  In this latter example, the keystrokes would be:
press the ALT key, right ARROW to the "Process" menu heading,
then ARROW down (or up) until the "Recognise Current Page" line
is spoken, then press ENTER.

If you find that any of the general Windows and OmniPage
shortcuts clash with your screenreader's hot keys, remember that
most screenreaders feature a bypass hot key to let you skip the
screenreader's hot key and therefore allow the omniPage shortcut
through, e.g. INSERT B in Window-Eyes and CONTROL 7 (on the main
keyboard) in HAL 5. Otherwise, you will have to use the menu
structure to get things done.  

                           ********

Suggested Approaches for Effective Learning with this Tutorial

It is, of course, entirely up to the individual as to how they
glean information and work through this tutorial, but a few
suggestions might assist the learner who is relatively new to
computers. I would propose that you read through the whole of a
section before attempting to practise it to obtain an overview
of what is being done. 

There are a number of approaches which might be taken to make
reading the tutorial as a text file and simultaneously carrying
out the instructions more fluid and easier to follow. Try one of
the below methods. 

Ideally, if you have two computers, you can load the tutorial
into your text editor or word-processor on one PC and have the
software program running on the other. You can then listen to the
directions on one computer whilst practising them on the other.

Alternatively, as is likely to be the case, if you only have the
one computer, you could launch your word-processor and load the
tutorial into it for reading. You could then launch the program
you wish to learn how to use in order to practise the lessons.
You would have to keep cycling between each running program by
pressing ALT TAB in this case.

Yet another approach might be to take a tape recorder or
dictaphone and get your screenreader to read the contents of a
given section or sub-section onto the tape. You could then play
the tape back and follow the instructions through on your PC
without having to keep moving from one running program to
another.

Other options would be for you to print out a copy of the
tutorial in large print if you can use this and work from this
hard copy, or you could get your local library or resource centre
to produce a Braille version for you to work from if you have one
in your area and you are a Braillist.

                           ********

                          >SECTION 1

                         INTRODUCTION

1.1. What is OCR?

OCR (optical character recognition) is computer software which
allows you to scan and reproduce pictures and printed documents
as image files, which can then be converted to text so they can
be read with a screenreader and synthesiser and edited within
OmniPage itself or by copying them into any text editor or word-
processor. You can scan text and pictures or text only. You can
keep the original layout of a document or choose to modify its
layout, e.g. by having it decolumnised (which puts the left-
column above the right-hand column so that your screenreder can
read it intelligibly without it being interwoven). You can scan
and recognise the print on ordinary letters, circulars,
newspapers, FAX documents, photocopies, etc, and you can also
import images from hand-held and flatbed scanners and from FAX
modems. 

OmniPage can be used simply as a means of reading your black and
white or colour mail, novels, bills, magazines, reports, etc,
and/or as a means of capturing, editing and saving text on disk
as an electronic filing system, in the same way as a sighted
person in an office would use it. 

1.2. Stages of OCR

The main stages OmniPage goes through (whether done automatically
or manually) are:

1. Obtaining an image of the print or picture on a page or from
a FAX MODEM. This is the "imaging" step. 

2. Placing box-like lines around the various parts of the scanned
image--Pictures, text and tables. These are areas of a scanned
image on the screen, known as "zones". This is the "Zoning" step.

3. The textual images within the zones is then recognised and
converted to text. This is the "Recognising" process, where the
layout, paragraphing and font type can be retained or discarded.

4. Checking the accuracy of the recognised text and making any
necessary corrections. This is the "Proofreading" stage but it
may be easier to turn this off and do any proofreading in your
favourite word-processor.

5. The last step is the "Save As" or "Export" stage where you
save your work, which can be done in several different formats,
such as Word, WordPerfect, text, PDF, Excel, etc. You can save
pictures as well or have these omitted.

                           ********

                          >SECTION 2

                  BEFORE INSTALLING OmniPage

2.1. System Requirements

The minimum computer specifications you will need for OmniPage
Pro to run are:

1. Any speed of Pentium PC. 

2. For OmniPage Pro 10 and 11, a minimum of 32 Megabytes of RAM
(memory). For OmniPage 12, a minimum of 64 Mb of RAM.

3. For OmniPage 10 and 11, MS Windows 95, 98, 2000, NT 4 or
Windows XP. For OmniPage Pro 12, MS Windows 98(SE) or NT 4.0
(with service pack 6) or later operating systems.

4. At least 50 Megabytes of free hard disk space for Version 10,
85 Mb for Version 11 and 95 Mb for Version 12.

5. A TWAIN or WIA compatible SCSI, parallel port or USB scanner
attached to your PC (see "Types of Scanners" in Section 3 below).

2.2. Interface Software

With OmniPage 10, you can use the interface software which comes
with your scanner or the interface program which is provided with
the OmniPage package itself.

OmniPage 10's own interface software is supplied to permit the
scanner program and the scanner itself to communicate with one
another. This is automatically set up during the scanner software
installation. It is called the Caere Scan Manager, which will be
given its own folder and will also appear in your Windows Control
Panel.

When you first scan a page in OmniPage 10, if it fails to work
and cannot communicate with the scanner, you can go into the
Control Panel and select another scanner interface driver with
the Caere Scan Manager. Similarly, you can do this if you want
to change or upgrade your interface software. 

However, OmniPage 11 and 12 are only able to use your scanner's
interface driver, as they no longer come with the Care Scan
Manager. This should not, however, limit or result in poorer
performance, as they do come with a scanner set-up and
configuration utility.

2.3. Installing New Scanner Interface Software with OmniPage 10

Do this by:

1. Press Windows LOGO key followed by S, then press C (for
control Panel).

2. Press C to jump to the "Caere Scan Manager" and press ENTER.

3. You will fall on the "Add" button so press ENTER or double
left click on this (you may have to do this in mouse mode) to add
a different scanner interface driver.

4. You will drop in a list of scanner drivers, so ARROW down to
your scanner make, e.g. Hewlett Packard, Microtek, Epson, etc,
or press the first letter of its name to jump directly to this.

5. You should then press TAB to a list of all the drivers
available by that manufacturer. ARROW to your scanner's driver
and then TAB to "Next" and press ENTER.

Note: If your scanner interface software is not listed or you do
not know which one it is, you can use the "Generic" driver, which
should work with most scanners.

6. You will then be given a name for the driver and can type your
own choice of name in this editfield if you want. Then press TAB
to "Next" and press ENTER.

7. You should be told that your scanner is now set up and you
will be on the "Finish" button, so press ENTER and then leave
this dialogue by pressing ALT F4 and leave Control Panel by
pressing ALT F4 again.

                           ********

                          >SECTION 3

                       TYPES OF SCANNERS

3.1. Main Scanner Standards.

For most Visually impaired persons I would recommend the use of
a flatbed scanner. These are easier to use, scan a page in one
pass and you do not have to see where you are moving the scanner
head, as you do with a hand-held scanner. There are hundreds of
different types of flatbed scanners but only a few scanner
standards. 

Main scanner types

SCSI--This is an older type of standard but which still works
well if a good quality SCSI card is used. A card has to be fitted
on your computer's motherboard and the scanner attached to this.
Fitting such a card may be difficult for a visually impaired
person and so one of the below alternatives may be preferable.
Such scanners may also cost more than the other types.

Parallel Port--These scanners run from your parallel port at the
back of your PC. They just plug in and if you need to run your
printer from the same parallel port you can normally just plug
it into the back of the scanner and still use it as part of a
chain of computer peripherals.

USB (universal serial bus)--This is similar to parallel port in
that it plugs into a socket in the back of your PC (if it is a
modern computer and has one). This type of interface is quicker
than parallel port and the scanners usually cost less. Ensure
that if your USB port is only Version 1.1, the scanner you
purchase will work with USB 1.1 and not only with the newer USB
2.0 ports.

Note: Some scanner vendors now only supply USB scanners and some
only supply scanners which work with Windows 98 upwards, not with
Windows 95, so check this carefully before you buy.

3.2. Which scanner to buy and Where From?

If you know the type of scanner you like from past experience or
have a knowledgeable friend to advise you, feel free to follow
your own instincts. There is no one best flatbed scanner, only
what you may prefer or what may work adequately enough for you
(but it must be supported by your OCR software), depending on
your available budgetary wherewithal. However, for the
uninitiated the following ideas may be of assistance. 

These facts were firstly obtained in August 2000 directly from
the manufacturers' UK suppliers but most of them will not sell
directly to the public. Other updated scanner details have also
been given from time to time and the old details have been left
because some suppliers may still hold end-of-line stock and some
people may be able to pick up a bargain secondhand scanner. 

If you want more information, phone the manufacturers and if your
local high street shop does not sell any particular scanner, ask
the manufacturer where to buy from. You should also check out
several high street and online suppliers, as prices can vary
greatly and new models are coming out every few months.

3.2.1. Epson Scanners--Epson UK Ltd: In August 2000 the Epsom
1200 Cost about œ150 for the USB version or œ190 for the SCSI
version. This scanner is said to ship with the classic version
of TextBridge 98. 

Around July 2001 Epson brought out two Epsom Perfection USB
scanners, the Perfection 6400U and Perfection 1240U. They start
at about œ65 and are said to be very fast and accurate wen
scanning print. 

In May 2002 you could still buy a fastish Epson Perfection 1250
TWAIN USB flatbed scanner for about œ90 and also a Perfection
1650 TWAIN USB scanner for about œ150 but the latter is a little
slow. 

In December 2002 an Epson Perfection 2400 was available for about
œ199 which also scans transparencies (35 mm slides and film
strip) but this may be more advanced than the home user scanning
only text would require. It would be suitable for advanced office
use and for professional photographers. It runs on a USB 1.1 or
2 socket, has four quick-task buttons to automate such as
scanning to e-mail, to application, and for photocopying. Using
the scan manager it is a little slow but is quick if you scan
text without using this. It has a DPI of 2400 and is 48-bit.   

For more information phone: 0800 220546.

3.2.2.   Hewlet-Packard Scanners--Hewlett Packard: In August 2000
the HP 5200C was still available in some shops at about œ110 and
could be obtained both in parallel port and USB versions. It runs
on Windows 95, 98 and NT 4. It comes with OmniPage 8 Limited
edition OCR. 

In July 2001 The HP 5300C was one of the current models and comes
with an older version of the ReadIRIS OCr, at a cost of around
œ130. Hewlett Packard have also recently brought out a scanner
called the HP4300C at around œ100 which has quick scan buttons
on the flatbed case itself, so with this one, after you have set
up the buttons to use your preferred e-mail client, OCR software,
FAX client, etc, you can just press one of these to commence a
scan. 

In May 2002 HP were supplying the HP4400 1200 by 600 DPI USB
flatbed scanner for around œ90 and the HP5400 USB and parallel
port scanner for about œ150 which is 2400 by 1200 DPI. They both
come with a version of TextBridge OCR supplied with them.  

For more information phone: 020 75507900 or phone your local
branch of PC World. 

3.2.3. Canon Scanners--Canon UK Ltd: In August 2000 the Canoscan
FB300P was priced at around œ60 and is a 300 by 600 DPI scanner.
The FB630P costs around œ80 and is a 600 by 1200 DPI scanner.
They are both parallel port scanners and come with limited
versions of OmniPage 5.1. 

I have also been advised that since January 2001 the Canon 650U
is available and is being shipped with a version of OmniPage Pro
9 on it. 

In May 2002 you could also obtain a portable Canoscan scanner
which runs from the USB socket and from your PCs (including a
portable PCs) own power supply for about œ120. There are also the
Canon N670U USB and the Canon N640P Parallel TWAIN scanners for
about œ70 each. 

In December 2002 you could purchase a Canoscan Lide 30 for about
œ80. It is 1200 by 2400 DPI and 48-bit. It can run entirely from
the USB plug for its power. It is very small and light and can
be stood on its side to save desk space. There are three quick-
task buttons which you can customise to use as you wish. It is
a TWAIN scanner which supports USB 1.1 and 2. However, this
scanner is not particularly quick. The Canoscan Lide 50 is a
faster scanner with a better spec for a little more money. They
come with a version of the OmniPage OCR. 

For more information phone: 0870 5143723 or 01737 220001.

3.2.4. Agfa Scanners--Agfa: In August 2000 the Agfa Snapscan
1212P was an older machine but was still selling. It comes with
OmniPage limited and works from the parallel port. It costs about
œ70and works with Windows 95, 98 and NT 4. Their newer basic spec
scanner is the Agfa E40 at around œ150 but will only work with
Windows 98 or above. It is USB only and is shipped with a version
of ReadIRIS.   

More recently, in around July 2001, Agfa also brought out a
scanner called the "Snapscan Touch" at around œ100 which has
quick scan buttons on the flatbed case itself, so with this one,
after you have set up the buttons to use your preferred e-mail
client, OCR software, colour picture scanning software, etc, you
can just press one of these to commence a scan. 

Unfortunately, when I contacted Agfa UK in May 2002, I was
advised that the Scanner side of Agfa had been wound up and no
new scanners had been made for the last 8 months, although there
are some of the above scanners still in stock and selling in a
few shops.

For more information phone: 0870 0134271.

3.3. Scanner Maintenance and Optimisation

You should, of course, read carefully and follow the instructions
given in the documentation which comes with your flatbed scanner
in respect of its cleaning and general maintenance. Scanner
maintenance can vary from make to make as some have different
types of plastic flatbeds whilst others have glass ones.
Nonetheless, the following suggestions should help with general
maintenance.

If your scanner has a transportation lock, ensure that you turn
this on before moving it around and that you turn it off before
using it. Such a lock, if your scanner has one, is usually found
underneath the scanner, possibly at the back. However, most
modern flatbed scanners do not feature a transportation lock, so
you can move them around as they are, with the normal amount of
care you would expect to give to a piece of electrical equipment
with moving parts and light reflectors.

Ensure that the scanner's flatbed glass is kept very clean to
avoid blurred scans and to eliminate scanning of specs of dust
as punctuation marks. Normally, using a clean, soft cloth
dampened with warm water and with a little soap applied will be
good enough to gently wipe the glass with. Do not scrub with the
cloth, just gently wipe with it. Then rinse any soap from the
cloth and thoroughly remove any soap from the glass and allow to
dry naturally. Do not use any form of alkaline substance on the
glass. You may also wish to clean the inside face of the
scanner's lid to ensure that dirt and dust is not adhering to
that. 

To avoid scratching, always remove any tags, pins, staples, etc,
from paper before scanning a document.

If you are scanning paper which has various shades of grey on it
or which has dark text on a coloured or grey background and the
results of your scans are not good enough, you might be able to
improve the character recognition by first photocopying the
document and then scanning it. Photocopying it will provide a
white background and black text.

If your scanner lid is of a light colour, you may wish to tape
or glue a sheet of black paper to it. This will improve scans of
thin paper, when the text on the other side of the paper might
also be seen through the paper when scanning. The black paper
absorbs the light and reduces light reflection. Additionally, if
you are scanning multiple page documents with paper which is very
thin, you may also wish to place a piece of black paper behind
each sheet of your document before scanning it to eliminate
reflections from the other side of the paper or from the next
sheet of paper.

 You can find out more tips and tricks to do with scanners to
improve accuracy and efficiency of scanning, including advice on
types of scanners, hardware and software installation, selecting
a scanner, troubleshooting, etc, by subscribing to one or both
of the below newsgroups:

alt.comp.periphs.scanner

comp.periphs.scanners

Note 1: I have not tested any of the scanners mentioned in
section 3.2. They are simply manufactured by well-known and
generally respected companies. As this is not an indorsement of
any particular scanner, you must use your own judgement about
which, if any, to buy. 

Note 2: Appendix 3 gives details on how to make an older Hewlett
Packard scanner work faster by using an ISIS instead of a TWAIN
driver.

                           ********

                          >SECTION 4

             INSTALLING OmniPage Pro 10, 11 and 12

To install OmniPage, with your scanner connected to your computer
and turned on:

1.a. Place the CD disk in the CD-ROM drawer and close it. The
setup.exe or autorun.exe program should run automatically. 

1.b. With OmniPage 10, if the setup.exe program does not run
automatically, you can run it by Pressing Windows LOGO key
followed by R (for run) and then by typing in the editfield which
comes up:
  
D:\setup.exe

1.C. With OmniPage 11 and 12, you should run the "Autorun.exe"
file by typing:

D:\autorun.exe

(Assuming, of course, in both cases, that your CD-ROM is on the
d: drive).
 
2. You will be on a button (which may not be spoken) and will
have to activate this by pressing ENTER on it (possibly in mouse
mode in the case of OmniPage 10).

3. The OmniPage welcome screen will be displayed and you will be
on the "Next" button so just press ENTER.

4. The licence agreement will come up and you are on the "I do
not accept", button, so ARROW down to "I accept" and press ENTER.

5. The user information screen loads in and in the "Name" box
type in your name if it is not already there, Then TAB to
"Organisation" and type this in or type "None" in. 

6. Next TAB to the "Serial Number" editfield and type this in.
The number is printed on the CD envelope.

7. With OmniPage 10 but not 11 or 12, you will be asked for your
country of residence and you should already be in the "UK" option
but if not ARROW down to "UK" or press U until it appears. Then
TAB to "Next" and press ENTER.

8.A. In OmniPage 10, you will be told that the program will
install to the following folder:

c:\Program Files\Caere\OmniPage Pro 10.0  

8.B. In OmniPage 11 and 12, you will be told that the program
will install to:

C:\Program Files\Scansoft\OmniPage Pro 11.0 

or

C:\Program Files\Scansoft\OmniPage Pro 12.0 

so accept this by TABBING to "Next" and press ENTER.

9. You will be on the start installation "Next" button so hit
ENTER.

10. The installation will now commence and will take a minute or
two. When done, you will be on the "Finish" button, so press
ENTER to complete the installation.  

11. Reboot your computer and the program should be correctly set
up to work with your scanner with OmniPage 10 but with OmniPage
11 and 12 you may have to run a short scanner check utility prior
to doing your first scan. This will come up automatically for you
when you first start to scan and you just press ENTER to run it.

12. Each time you launch OmniPage, you may encounter a "Tip of
the Day" dialogue, which gives you random tips on how to use the
program. You can use this if you wish and move on from it after
reading the tips (in mouse mode) to commence scanning by TABBING
to the "Close" button. However, if you would like to stop this
dialogue from loading in, you can TAB to "Show Tips at Start Up"
and press SPACEBAR to turn this off, then TAB to "Close" to get
rid of it once and for all.

Note: If your scanner is not recognised by OmniPage, see the
Scanner Setup Notes and Caere Scan Troubleshooter in the Help
Menu (press ALT H) or look these up in the "OmniPage Pro Help
Topics". You should also look at my notes on this above, under
"Installing New Scanner Interface Software".

                           ********

                          >SECTION 5

            OmniPage Pro 10, 11 AND 12 CAPABILITIES

5.1. Input and Output Formats

OmniPage can import (accept from other sources) several formats
such as tiff files, BMP files, pdx files, DCX files, JPEG, OPD
(its own format), etc. You can then process and output these in
many different formats. With Version 11 and 12 (but not OmniPage
10) you can import Adobe PDF files and get them recognised and
converted to other more accessible formats such as text, MS Word
and MS Excel.

OmniPage can also output or save the product of its scanning to
many file formats, such as Microsoft Word, bitmap, OPD (its own
format), HTML, WordPerfect, MS Powerpoint, Excel, MS Publisher,
Ventura Publisher, FrameMaker 5.5, DBase, Txt, Wordpad, rtf, and
many more.

Obviously, the more up-to-date version of OmniPage you possess,
the more up to date will be the programs it can save to, e.g.
OmnIpage Pro 12 can save to Word XP and WordPerfect 10 formats,
whereas earlier versions cannot.

5.2. Scannable Page Types

OmniPage 10 has settings for and can deal with several page
formats which you place on your scanner flatbed, including:

Mixed Pages--When OmniPage attempts to recognise the layout of
any type of page or a variety of differently formatted pages
within one document.

Multiple Column--Pages in columns, e.g. magazines, newspapers,
etc. Use this when you want to decolumnise text so that the left-
hand column will be placed above the right-hand column and your
screenreader can therefore read it to you logically without text
being interwoven.

Single Column--A page with a single column only (sometimes known
as simple galley form), e.g. a letter or memo.

Spreadsheet--Documents in cells or with tabbed column blocks.

OmniPage 11 and 12 have similar page types to those above in
Version 10 but they gives some of them different names, such as
"Auto" or "Automatic" instead of "Mixed Pages", and the other
five choices are: "Single Column No Table", "Multiple Column No
Table", "Single Column with Table", "Spreadsheet" and "Custom".
They also have page types you can select in the Tools, Options,
Custom Layout property sheet where the defaults are for
everything to be "Auto" for automatically detected by OmniPage,
but you can change these three listboxes to "One Column", "No
Columns", "One Table", "No Tables", "One Graphic" or "No
Graphics". If you do not want pictures to be scanned and saved
with your document, select "No Graphics"and save this for all
future scans. To access these main page types options plus lists
of other option changes you can make by TABBING through them and
then ARROWING down and up them, you have to activate (press the
left mouse key on) a button on the OmniPage screen just
underneath the "Manual OCR" button. This button will be labelled
with the type of colour scan you are currently set up to scan for
which will either be for black and white pages, or "Scan Grey
Scale" or "Scan Colour" if set up to scan this type of paper.
Note also that in here you can change not only the type of page
format you are to scan but also such things as the type/colour
and quality of paper settings and the type of output your scans
will go to, including to the save dialogue box, to the send
command or to copy the scan job to the Clipboard. 

In OmniPage 12 you can also get to the page types to scan and how
to output them, etc, options via the Process menu, in the sub-
menus named "Get Page", "Perform OCR" and "Export Results". These
all allow you to view and change the way OmniPage works when
manually scanning and also permit you to enter the "OCR Settings"
multi-page dialogue box.

OmniPage will produce better results if you can tell it what the
print quality or type is, e.g. poor quality, such as FAXES and
faint text like some photocopies, when grey scale scanning on the
degraded setting will work best, normal quality, coloured pages,
etc; and what the layout of the page is, e.g. single column,
multiple column, spreadsheet, etc. However, as a visually
impaired person you may not be able to do this but OmniPage
should still do a reasonable job and you can always rescan a page
with different settings if the first attempt is not satisfactory.

 It is probably best to start with a page type setting of mixed
pages (also known as "Auto") or multiple columns.

Note 1: If you are a JAWS user and are using the Auto OCR method
of scanning, you can quickly get into the page format, page
colour and output combo box options by using the JAWS hot key of
CONTROL SHIFT B. 

Note 2: Most FAXES have a standard quality and fine quality
output capability, so if you receive regular FAXES from a
particular source, you may be able to ask the sender to choose
the fine quality (200 DPI or better) setting before sending them
to you. These will
scan more easily and accurately than the standard quality.
 
5.3. Scanners Supported

OmniPage supports dozens of scanner makes and standards, for
instance, Epson, Hewlett Packard, Canon, Agfa, Umax, Panasonic,
Microtek, and many more ISIS and TWAIN compatible scanners. 

To obtain an up-to-date list of scanners supported by OmniPage
surf to:

www.Scansoft.com

5.4. Specialist User Dictionaries

It is possible to create specialist user dictionaries with things
like acronyms, proper nouns, scientific and technical words to
load before a scanning session to improve recognition accuracy.
However, if you are only scanning standard print material, such
as newspapers, letters, novels, etc, this is not necessary. It
is also unlikely that a visually impaired user would be able to
see sufficiently to carry out the visual processes which are
required to create such a specialist user dictionary.
Nonetheless, if you do scan unusual material and you can get
sighted help to create user dictionaries, you can find the
instructions in the available online help files by pressing ALT
H, press ENTER and CONTROL TAB to "Index" and type in something
like "user dictionary".

5.5 Automatic Document Feeders (ADF)

If you have a sheetfeeder you can scan the front sides of pages
(odd pages) first and then the back of the pages (even pages)
second and OmniPage will interleave them automatically so that
they save in the correct order. You should know, however, that
sheetfeeders often cost several times more than the basic scanner
itself, so I will not go into this aspect of scanning here. You
can find out more from the OmniPage help system. 

5.6. Document colour Scanning capabilities

OmniPage is capable of scanning and recognising black and white
pages, grey scale pages (shades of white and black at various
levels of darkness between black and white) and colour pages. It
can also recognise inverse video--white print on a black
background or light print on a darker background. However, it is
my experience that the better the black on white print the better
will be the scanned result and reasonable black on white print
will produce better recognised results than will grey scaled
print and print in colour or black print on a coloured
background. moreover, scanning in the grey scale and colour
settings takes longer than black and white scanning. 

In respect of OmniPage 10, the grey scale feature is primarily
for pages with poor quality or difficult to recognise black or
grey text, whereas the colour scanning option is for scanning
hard copy with coloured text, background or both, with the
resulting file being saved in black and white. In contrast, with
OmniPage 11 and 12, the grey scale scan is also for scanning
coloured pages and also saving them as black and white, whereas
the colour scan is devoted to scanning coloured text or
backgrounds but this time it saves the results of the scan in the
same colours as the original page. 

Depending on the design and age of your flatbed scanner, you may
or may not be able to colour scan, but most scanners bought in
the last five years or so will be able to do this.

Your scanned and recognised page, even if it started as a colour
page, will normally be output as black print on a white
background. However, with OmniPage Pro 12, if you use the
"Colour" scanning setting, the original colours on your scanned
page will be retained and saved for you. 

5.7. Type Face and Size

OmniPage purports to be able to automatically recognise many
kinds of type face/font. If it cannot recognise a particular
font, it has a "Training" and "font matching" facility. However,
training and font matching are not something most visually
impaired people can do, because they require you to be able to
see the unrecognised word and/or font type to tell OmniPage what
it should have done. I do not, therefore,  intend to go into this
training facility here. However, OmniPage 11 and 12 also
incorporate an automatic training feature, called Intellitrain,
which you should keep checked on in the Tools, Options, Proofing
Dialogue. Intellitrain takes input from the corrections a user
makes during proofing and remembers and records these but such
proofing/correcting must be done within OmniPage's own
proofreader/spell-checker for this to work. You may or may not
consider that this limited training feature makes spell-checking
in the Omnipage environment worthwhile.

5.8. Scanning Resolution

By default, OmniPage scans all text at 300 dots per inch (DPI),
which is invariably the recommended resolution for text scanning.
You may sometimes obtain a better scan if you change the
resolution for print scanning to 400 DPI for print under 8 pt in
size. OmniPage scans grey scale and colour images at 150 DPI.

5.9. Print Input Languages Supported

OmniPage can scan pages of many language types, including
English, French, German, Spanish, Italian, Dutch, Swedish,
Norwegian, Danish, Portuguese, Finish and Brazilian. The list
grows with every new version release.

5.10. OmniPage's Own Supported Output Languages 

OmniPage from Version 11 supports synthesised speech output in
English. Version 12, depending on when and where you purchase it,
may also support French, German, Italian, Portuguese and spanish.
This speech, if enabled, lets you listen to as well as look at
a scanned document to assist in its proofreading.

5.11. Scan to E-Mail

You can output the product of your scans directly to common e-
mail programs, such as Outlook Express, to save you the time and
effort of scanning, then saving/copying and manually opening your
e-mail client. 

5.12. Scanning Your Signature

Whilst OmniPage cannot recognise hand-writing, it can scan it as
an image and you can then save this as a graphic. You could then
later open this graphic at the point on a page where you want
your signature to appear and it would be pasted in for printing
or saving with the letter. To do this ensure that OmniPage is set
up to recognise images/graphics and then scan a page with only
your signature on it, Press CONTROL I and give the image a
filename, select an image format such as tif, etc, and press
ENTER on "OK". To retrieve this signature into the current
document, press CONTROL O, type in the graphic filename and press
ENTER.

5.13. Two Page Scanning

OmniPage can scan two pages at once, as with the left and right
pages of a book. In OmniPage 10 and 11 this is done using the
standard multiple column/no formatting feature but in OmniPage
12 the process is more precise because it has a feature which
independently deskews and scans each page.

5.14. The OmniPage 12 Document Manager

The Document Manager in OmniPage 12, if turned on, provides a
pane on screen with facts, figures and statistics of how a given
scan job went, such as if it was done in black and white or
colour scanning, how long the various stages took, how many
suspect words were found, etc. You find the Document Manager in
the View menu and it is turned on by default. You may wish to
turn this off, as the information it gives can only be viewed in
mouse mode and it is difficult to ascertain what figure belongs
to what category. However, you can customise the number of
categories of stats it provides by deselecting some of the many
categories in the list in the "Customise" columns option in the
View menu, so experiment to see if you want it or not.

If you do decide to keep all or more than one of the four default
OmniPage 12 panes open, including this Document Manager pane, you
can cycle through them by pressing the F6 key. You may wish to
do this or close them all other than the Text Editing pane (see
the customisation suggestions below).

                           ********

                          >SECTION 6

       CUSTOMISING OMNIPAGE FOR VISUALLY IMPAIRED PEOPLE    

As customisation is not essential for OmniPage to function for
visually impaired people, but is rather desirable for maximising
accessibility, speed and simplicity, you may wish to jump
straight to Section 7 and run a scan of a page in automatic mode
before tackling customisation. That way you will have an idea
what the reasons for customisation may be. Then come back to this
section and make any suggested changes which suit your needs.
However, have a quick look at this now for a general idea of what
is proposed.

In order to enhance OmniPage's performance as a print scanner for
visually impaired people, make the screen less cluttered and make
it easier to use, you may find some of the below suggestions
worthwhile.

6.1. General and Specific Customisation

1. Press ALT P (for process) and ARROW up to "Select Process
Settings" and press ENTER. In This multiple TAB property sheet
you may wish to CONTROL TAB through the sheets and TAB through
the options in each sheet and:

A. In the "Proofing" property sheet, uncheck (by pressing the
SPACEBAR on it) "Automatically Proofread Results after OCR" so
that the process skips the proofreading/spell-checking stage, as
this is not very screenreader-friendly in the case of some
screenreaders or in the case of most if they are more than a
couple of years old. On the other hand, if you find that this
environment is OK with your screenreader and if you have no other
suitable software in which to spell-check and proofread, such as
MS Word, MS Excel, WordPerfect, etc, you may wish to leave this
checked on, when you will find that most of the standard spell-
checking commands apply, such as ALT I to ignore the mis-spelled
word, ALT H to change the word to the first suggested
replacement, ALT A to add the word to the spell-checker
dictionary, and so forth. To be honest, it is now fair to say
that, from OmniPage 11 onwards, each version of OmniPage has made
proofing in the OmniPage proofreader with a screenreader a little
easier than its predecessor. You can move through the text in the
editing/proofreading screen with standard Windows movement
keystrokes, e.g. ARROW left and right to move left or right a
letter at a time, CONTROL left and right ARROWS to move left and
right a word at a time, ARROW up or down to read the line above
or below respectively, CONTROL PAGE up or PAGE down to move
through a document a page at a time, and so forth. If you firstly
press F5 to invoke the OmniPage speech system, the text on screen
will be verbally spoken to you as you move through it.

B. In the "process" sheet, check "Automatically Correct Page
orientation" so that the page can be successfully scanned what
ever way you put it onto the scanner and ensure that
"Automatically prompt for More Pages" is checked on.

C. If your version of OmniPage has this option in one of these
sheets, ensure that "Automatically Straighten Page Image" is
checked so that OmniPage can itself straighten a page put on the
flatbed with up to a ten per cent skew. Later versions of
OmniPage do not have this option, as they just get on with the
deskewing without you telling them to do so.

2. Then CONTROL SHIFT TAB to the Direct OCR sheet (but see
"Changing Direct OCR Settings to Suit Your needs" in Section 8
for what to do here).

3. Press CONTROL SHIFT TAB again to the "Tables" sheet in
OmniPage 10 or the "Custom Layout" sheet in OmniPage 11 or 12 and
have a look around in here. There may be something you would like
to change but it is probably just as well to leave things as they
are, i.e. all set to "Auto" for OmniPage to perform automatic
detection of page types itself. However, it is in here where, if
you are to scan known and fixed types of table or columnar pages,
you would move things from auto to that specific setting to try
to even more accurately obtain a scan and format retention.

4. Press CONTROL SHIFT TAB to the "Scanner" sheet and:

A. In OmniPage 10, you will fall on the name of the scanner
interface software/driver which you have chosen for OmniPage to
use and communicate with your flatbed scanner. In OmniPage 11 and
12, you will get a "Settup" button and if you press ENTER on this
you can then either select a different scanner interface driver
(if you have more than one) or you can test and re-configure your
current driver if it does not seem to be working correctly.

B. Then press TAB to the "Page description Size" selection list
and make your preferred choice. I would suggest you ARROW to
"Legal" or "A4" so that the scanner always traverses the whole
scanner flatbed and any size page you put onto the scanner will
always be fully scanned. 

C. TAB to "Page Orientation" and note that there is no "Automatic
Orientation" option here. Leave it on "Portrait" if you normally
scan standard format letters, documents, etc. These "Portrait"
and "Landscape" settings are subordinate to the setting you
choose in 1.C. above and so will only apply if you do not have
"automatically Correct Page Orientation" checked there.  

D. Only check the "ADF" option if you are to use an automatic
document feeder.

E. Tab to "Automatically Scan Pages" and check this for quick,
easy automatic scanning of multiple pages. It is a good idea to
keep this checked (see Section 7 for instructions on this type
of automatic multiple page scanning). 

F. TAB to the "Brightness" slider. Although OmniPage should make
a good job of even not very good quality print, there will be
times when you can only obtain a good standard of text
recognition if you alter the brightness setting. You make changes
simply by ARROWING right or left. ARROW left to deal with an over
shiny or light page and left if you consider that the page may
be dull or the text on it may be dense and close together giving
a darker overall image. Your copy of OmniPage may also have a
similar "Contrast" slider to make fine adjustments as with the
brightness slider.

5.A. Again press CONTROL SHIFT TAB to the "OCR" sheet and what
you will get in OmniPage 10 is:

A. Observe the first line, which is where you can change the
speed at which the scanning Process is carried out. The faster
you make things run, the less accurate may be the recognised
document but very good quality text will still come out well when
scanned at top speed, i.e. at a setting of 0 per cent. Experiment
with the three speed options of 0, 50 and 100 per cent to see
which is best for your flatbed scanner and the type and quality
of print you normally scan.

B. TAB to "Character Type" and the usual setting to leave this
on is "Normal" but you can ARROW down to "Dot Matrix or
Monospaced" if you know you usually scan this type of print.

C. TAB through the other options but these are unlikely to be of
any use to visually impaired people, as they involve things like
user dictionaries, character training and font matching. It is
necessary to be able to see these print characteristics clearly
and tell OmniPage what to do with them when it has made a mistake
before these features can be used. With reasonable quality print
changing these settings should not be necessary.

5.B. In OmniPage 11, you do not have as many options in the OCR
sheet but some of those mentioned in the above sub-section are
also in here and you can alter the scanning speed and accuracy
by ARROWING to either "Faster" or "More Accurate". 

5.C. In OmniPage 12, you will find even fewer of the above
options, as they have been moved elsewhere.

6. Then, if you have OmniPage 11 or 12, CONTROL TAB to the "Text
Editor" sheet and TAB through the options in here. You are
unlikely to want to change any of these, except, perhaps, for the
way measurements are shown, as you may prefer centimetres to
inches, etc. Just ARROW up and down the four options and leave
focus on your preference.  

Then TAB to "OK" and press ENTER to save any of your changes in
all property sheets simultaneously. these settings will remain
in force for all future scan sessions until you make further
changes. 

Note 1: In the above multi-page dialogue box there is also a "Use
Defaults" button (to put things back to how they were before you
changed anything), a "Save Settings" button (to save any changes
you make to a configuration file for reloading later if you do
not decide to make these changes your default) and "Load
Settings" (to reload the aforementioned saved settings file for
scanning with specific settings you chose to save). In this way,
if two people in a family use OmniPage in different ways, with
different views, options, etc, e.g. one spouse is sighted and
uses the image pane, the proofreader, the thumbnail view and the
mouse and the other spouse is visually impaired and needs
different settings, both can save their own individual settings
and options to quickly load when they use the PC instead of
having to make configuration changes every time they use it
because someone else was on the computer last.

Note 2: These same property sheets can be accessed by pressing
ALT T (for tools) and then O (for options).

7. Press ALT V (for view) and:

A. Press ENTER on "Toolbars" and TAB down to "Show Tool Tips" and
unselect this by pressing the SPACEBAR. Tool tips will only
clutter your screen and make your screenreader speak more than
it needs to. In this same dialogue TAB to "Toolbars" and ARROW
to "OmniPage Toolbox" and check this by pressing the SPACEBAR.
Then press ENTER on "OK". 

B. Again in the View Menu, if your version of OmniPage contains
this or something similar, ARROW down to "Hide Thumbnail View"
and press ENTER on this to disable it. The thumbnail view is a
small area on the main screen where someone with good sight can
look to see how many pages have been scanned and delete some or
move them, etc. It will be of no use to most VI people but, of
course, make your own mind up on this.

C. Go back into the View Menu and, if your version of OmniPage
has this or something similar, ARROW down to "Hide Image View"
and press ENTER to get rid of this, as you are not likely to be
able to benefit from this either. 

D. If you can see any of the views on screen--Thumbnail, image
or text--you may be able to benefit from the "Zoom" facility at
200 per cent but if you use a screen magnification program you
will probably do better by editing in your word-processor. If
changing the view to 200 per cent does not help you, put it on
100 per cent instead.

E. Again in the View Menu, ARROW to "Text Editor" and press ENTER
to turn this on if it is not already checked on, as it may be of
assistance to you if you are to try to do any editing in the
OmniPage proofing and editing screen. 

F. The View menu of OmniPage 12 also features a "Text Editor
Views" sub-menu and "Retain Fonts and Paragraphs" is selected by
default. If one of the other two options works better for your
screenreader than the default, use that one instead.

6.2. Placing a Shortcut on Your Desktop from which to Launch
OmniPage 

To place a shortcut icon on your Desktop for quick and easy
launching of OmniPage:

1. With Windows 98 and some versions of Windows 95:

A. place focus on the omnipage.exe file by pressing Windows Logo
Key, then:

With OmniPage 10: P (for Program Files), then C (for Caere) and
then O (for Omnipagepro10.0) and lastly O (until you reach
omnipage.exe). 

With OmniPage 11 or 12: P (for Program Files), then S (for
Scansoft) and then O (0for Omnipage Pro 11.0) and lastly O (until
you reach omnipage.exe).  

B. Now press SHIFT F10 to bring up a Context Menu and ARROW to
"Send To" and press ENTER.

C. Lastly, ARROW down to "Desktop" and press ENTER.

2. If the above is not possible with your operating system, the
longer way to achieve this is:

A. Press Windows LOGO key followed by the letter S, then press
T. 

B. Then press CONTROL TAB to the 'Start Menu Programs
Property Sheet'.

C. You will and on the 'Add' button, so press ENTER. Then tab
to the 'Browse' button and press ENTER. 

D. You will be asked for the executable filename, so type in
"omnipage.exe" and then TAB to the list of folders on your c:
drive underneath the 'Look In' line. Press P until 'Program
Files' is spoken and then press ENTER.

E. Then press C until "caere" is spoken or press S until
"Scansoft" is spoken and press
ENTER.

F. Press O until omnipagepro . . ." is highlighted and then press
ENTER.

G. Now press O until "omnipage.exe" is spoken.

H. Press the TAB key to the 'Open' option and then press
ENTER.

I. Then TAB to the 'Next' button and press ENTER. You are
asked where you want to place the shortcut, so ARROW up to
'Desktop' and then press TAB to 'Next' and press ENTER.

J. You are asked to select a name for the shortcut and given
"omnipage.exe" as an option. If you want to change this, just
type over it, e.g. with "OmniPage Pro" and then press TAB to the
'Finish' button and press ENTER. 

K. Now press TAB to the 'OK' button and press ENTER to
complete the procedure.

L. You can now, in the normal Windows way, go to this shortcut
on your Desktop by pressing Windows LOGO key M followed by O
until "OmniPage Pro" is spoken and then press ENTER to launch it.

                           ********

                          >SECTION 7

                 USING AUTOMATIC SCANNING MODE

7.1. Pen-Picture of the OmniPage Screen

If you have made all or most of the suggested configuration
changes mentioned in Section 6 above, The OmniPage screen will
look something like the following description.

The Title Bar at the very top of the screen will hold the words
"OmniPage Pro - Untitled OmniPage Document" but if you have saved
a scan and not yet cleared the screen with ALT F, C, the document
title will appear here instead of "Untitled". On the next line
comes the Main Menu with File, Edit, View Menus, etc. Under this
is a toolbar with mouse click options. Below this comes the "Auto
OCR" button, the "Manual OCR" and the "OCR Wizard" buttons,
interspersed with Lines showing what default (normal) scanning
choices you have made for scanning, e.g. original output format,
black and white scanning, multiple column page scanning and
remove formatting. Under this comes the various views of a
scanned page you can have, including thumbnail, image and text
but only text will be shown if you turned the others off. Lastly,
at the bottom a line showing some page position details and a
message telling you to press F1 to obtain help details on any
part of the screen which the cursor is currently in. 

Note: To make all of the above information available (if you want
it), you may have to run your screenreader's label graphics
feature, if it has one, e.g. CONTROL INSERT G in both JAWS and
Window-Eyes. You will have to do this whilst tool tips are
switched on. 

7.2. Automatic Mode

Before starting your computer you should switch the scanner on
otherwise it may not be recognised.

You run OmniPage in this stand-alone, automatic way independently
of any other running application (see Section 8 "Using Direct
OCR" for how to run it from within another application). You
would save the scanned page in any of a number of formats, e.g.
Word 97, WordPerfect 8, etc. You could then open the saved file
in Word or WordPerfect for editing if you wish. This can be
easier and more controllable than trying to edit in omniPage
itself. If you want to save a document in OmniPage's own format,
you should choose the .opd extension, which will then permit you
to reload the page into OmniPage with the CONTROL O command.

If you need to change settings such as page type, formatting or
colour scanning, e.g. from mixed or auto page to multiple columns
or from black and white to colour scanning, you can do this by
running the OCR Wizard (see Section 9 below). Alternatively, you
can do this in mouse mode by pressing the left mouse key on
either of the settings selections in the OmniPage Toolbar, i.e.
the "Mixed Page", (or Auto"), "Grey Scale" or "Remove Formatting"
selections, or whatever they are already set on, and then by
TABBING between the three comboboxes and then ARROWING up and
down the various options within these to leave focus on your
preferences.  

In OmniPage 12, many of these options automatically present
themselves as soon as you launch the program. However, some
Screenreaders cannot "see" or do not speak these choices very
well, so I will give you the sequence of choices and what their
defaults are so that this may not be such a problem for you. If
your screenreader does not permit you to navigate these
listboxes, you can always make your choices as outlined in the
previous paragraph.

1. When you first launch OmniPage 12 you may land on a button and
should TAB forward five times to a listbox where you will be on
the second choice, which is "Scan B&W". ARROWING up once from
here takes you to the "Load Image file" option and ARROWING down
once from here takes you to the "Scan Grey Scale" selection.
Another down ARROW puts you on the last of these four choices,
which is "Scan Colour". 

2. If you TAB once you will move onto the type of page to scan
listbox which should be on the first choice of "Automatic". If
you ARROW down once you will have selected the "Single Column,
No Table" choice and the four other options in order are
"Multiple columns, No Table", "Single Column with Table",
"Spreadsheet" and "Custom (User Defined)". 

3. Another press of the TAB key takes you to the last listbox,
where you will be on the first choice of three, which is "Save
as File". The other two choices to ARROW down in order are "Send
as Mail" and "Copy to Clipboard".

4. Having either stuck with the default of scanning for black
text on a white background, letting OmniPage decide on what type
of page it is canning and then exporting the scanned pages to a
filename, or changing these if you wish, you do not have to close
this selection pane. You just start to scan as directed below. 

7.3. Example of Automatic Scanning of Single Pages

With your scanner having been switched on prior to booting your
computer:

1.A. Start OmniPage from the icon on your Desktop if you have one
by pressing Windows LOGO key M followed by O until you get to it
and press ENTER; or 

1.B. If you have not set up an icon on your Desktop or Start
Menu, start OmniPage by typing the path to it in the Start Menu,
Run facility or navigate to it as follows:

Press Windows LOGO key, then P (for Program Files, C (for Caere)
or S (for Scansoft), O (for OmniPagePro . . ), O (for
OmniPage.exe and press ENTER.
 
2. The program will load and you can start a scan straightaway
by pressing ALT P (for process) and then by pressing ENTER on
"Start" or "Start Auto-Processing", which you should already be
on. If you are using OmniPage 12, you will be able to make the
above-mentioned page colour, type and export choices before
starting the scan in this way if you wish.

3. The scanner will run and the page will be recognised. You will
then be taken straight into the proofreader (if you have not
turned it off) to correct any spelling mistakes but as this is
not the best environment for screenreaders, I recommend that you
skip this step by pressing ESCAPE or TABBIng to "Close" and
pressing ENTER and do your proofreading/spell-checking in your
favourite word-processor or text editor instead. Having said
this, for those who wish to experiment or who have no choice but
to use the OmniPage proofreader, I have provided the below
guidelines to assist in the proofreader's use. Those who wish to
skip proofreading should now move on directly to the sub-section
entitled "Saving Your Scanned document".

Note: Be aware that, as long as you have automatic page
orientation turned on as directed in Section 2, you can scan
pages sideways on or even upside down, although it is recommended
that you put pages on the correct way up whenever possible. You
can also put the text page onto the flatbed scanner at any corner
of the mirror as well, not just to the top right or top left
corner, as long as you have not narrowed the scanning margins at
all, e.g. I myself prefer to scan with my sheet lined up with the
bottom right-hand corner of the scanner's mirror.

7.4. Spell-Checking with the OmniPage 11 and 12 Proofreader

7.4.1. Full Spell-Checking Environment

If you do not elect to skip the OmniPage spell-checker by
pressing ESCAPE at this stage or by choosing "Close", the way the
proofreader works is:

1. After a short wait for the page to be recognised, it will
appear on screen. The proofreader will stop on the first word it
finds which is spelled wrongly or which, mistakenly or correctly,
it believes to be wrongly spelled. This word will be underlined
with a coloured wavy line but your screenreader is unlikely to
be able to tell you this.

2. OmniPage 12 gives you a better sentence context in which the
word is found than other versions of OmniPage but, in either
case, if you press your left ARROW key once or twice you will
move over the last letter or two of the suspect word and thereby
be able to determine which word on the line is suspected of being
spelled or recognised wrongly. Also use your screenreader's read
current line hot key or just ARROW up or down to get the line
spoken to you.

3. Having determined the suspect word, you can either edit it by
using your BACKSPACE or DELETE keys to remove the wrong letters
and type correct ones in or you can TAB once to a list of
suggested replacement words, ARROW down these and stop on the
correct replacement if it is there, then either just press ENTER
or press ALT H to change it to this new word. There may be no
suggested replacements listed.

4. Most of the other buttons in this spell-checking dialogue box
will be familiar to those who have used standard Windows spell-
checkers before, e.g.:

Pressing ALT I will ignore the currently highlighted word only
if you know that it is not spelled wrongl.y 

Pressing ALT L will ignore all subsequent instances of this same
word.

Pressing ALT A will add the word to the "Custom" dictionary so
that the proofreader will not suspect it of being wrongly spelled
again in future scans (ensure that the "Custom" dictionary rather
than "None" is selected).

Pressing ALT N will change all instances of the wrongly spelled
word in this document to your choice of replacement without
stopping to ask you again.

5. When OmniPage has finished spell-checking you will receive a
message to this effect and be on an "OK" button to press ENTER
on.

6. You will then automatically be taken into the save dialogue
box, as outlined below.

Note: In the proofreading dialogue there is also an "Options"
button to press ENTER on where you can conveniently customise how
parts of the spell-checker work, e.g. to turn it off and to
prompt to save training data when you close a scanned document. 

7.4.2. Quick Spell-Checking with the Context Menu

If you do not wish to use the full spell-checking dialogue box
explained in the above sub-section, OmniPage 12 provides a handy
shortcut key plus a Context Menu in which you can do some basic
proofing. This works in the following way:

1. Scan your pages.

2. After scanning, with your recognised text on screen, just
press the F4 key once.

3. OmniPage will find the first instance of a word it believes
to be wrongly spelled. 

4. You can now press SHIFT F10 to bring a Context Menu up with
a few basic options, e.g. if you ARROW through the options, you
will find that you can add the current word to the dictionary if
you know that it was not spelled wrongly so that OmniPage will
not suspect it has being wrong in future, you can ignore all
instances of this word in future in the current proofing session,
etc.

5. In this same Context Menu there is a spelling suggestions
option in which you may be able to get the wrongly spelled word
corrected with a suggested replacement. However, this suggestions
list is often not available. 

6. Having stopped on the first wrongly spelled word, you are now
in a position to correct the word by editing it if you know why
you typed it wrongly and what you need to do to correct it. If
you do not know what is wrong with it, you will have to look it
up elsewhere or run another spell-check elsewhere later.

7. After this you can again simply press F4 and OmniPage will
stop on the second instance of a wrongly spelled word, so carry
on in this way to the end of the document.

8. When all words have been checked, you will be on an "OK"
button to finish.

9. If you ever wish to get a page spell-checked for a second
time, you will find simply pressing F7 or F4 just jumps you to
the "OK" button to finish because OmniPage remembers that it has
already completed spell-checking this document. However, you can
get a recheck of the current page if you first press ALT T, R.

7.5. Saving Your Scanned document

1. Either straight after recognition has completed or after
proofreading if you do this in OmniPage, the "Save As" dialogue
will appear and ask you to type a filename in immediately. So do
so, e.g. memo1.

Note: Occasionally at the "Save As" point of proceedings, the
system or your screenreader may loose focus on the "Save As"
dialogue. If this happens, just press ALT TAB to return focus and
type the filename in again.

2. Press TAB to Files of Type" and ARROW up and down the many
formats that you can save your scanned document in or press the
initial letter of the name of the format you want to jump
straight there, e.g. press W to go to WordPerfect or Word, T to
go to various forms of ASCII plain text formats, etc. OmniPage
will remember this format and save to the same format next time
you save a scan, unless you change this.

3. You can then press TAB once more to the "OK" button and press
ENTER to complete the process. However, you may wish first to TAB
to the "Save and Launch" button and ensure that this is checked
on if you would like the scan job to come straight up in your
chosen word-processor or text editor for reading, editing, spell-
checking or resaving.The place your scanned document file will
save to by default in OmniPage 10 is:

c:\Program Files\caere\OmniPage10.0\Data\ 

In OmniPage 11 and 12 it will save to:

C:\My documents\

However, if you want to save the file in any other folder, you
could do this by typing such as:

c:\my Files\memo1

before TABBING to the "OK" button. In future all files you save
will save to the "My Files" folder until you change this. You
will, of course, have to create a folder called "My Files" first.

To save to your A: floppy disk drive, in the "File Name"
editfield, type:

A:\memo1

and press ENTER.

Alternatively, if you want the file to save elsewhere using the
browsing/navigating Windows method of saving, e.g. My Files, TAB
to the "Save In" control and use your up and down ARROW keys to
select another destination, which can be somewhere else on the
C: drive, or on the A: drive, etc. To open up the folders on the
C: drive, ARROW to C, press ENTER and then TAB and ARROW to the
folder you want, press ENTER and keep on ARROWING and pressing
ENTER until you get to the place you want to save the file. Then
TAB to and press ENTER on "OK". 

In OmniPage 12 the Save As dialogue box has a "Formatting Level"
item you can TAB to, where you can ARROW up or down four
formatting types, namely "No Formatting", "Retain Fonts and
Paragraphs",  "flowing Page" and "True Page" in that order. You
may wish to opt for no formatting or retain fonts and paragraphs
to save most scans so that they can be more easily read with a
screenreader or you may wish to choose to maintain columns as
they appeared on the page or you may wish to choose the true page
option in order to have OmniPage do its best to maintain the
whole layout, position of blocks, text boxes, frames, columns,
font types, font size, all other attributes, etc, of the original
document. The "No Formatting" option saves or exports your scan
as plain, decolumnised, left aligned text in a single font and
font size. Note that how many and what types of format saving
levels are available in this list will depend on your choice of
format to save to in the "Files of Type" list. To illustrate
this, if you choose RTF as your saving format, the aforementioned
four format levels will, indeed, be available, but if you change
the "Files of Type" format to, say, TXT, you will discover that
only the first two of these format level outputs are available.

Another option in the Save As dialogue in OmniPage 12 is the
"Advanced" button. If you press ALT A this button will change to
a "Basic" button but above it will appear another dialogue option
which was not previously available called "Converter Options".
If you activate this new button by pressing ALT C, you will be
presented with a long list of formatting options which you can
ARROW down and leave focus on a particular option you would like
to have applied to your document on saving. After saving your
scan job, if you wish to close this extra dialogue option, you
would press ALT B. 

4. After pressing ENTER on "Save" and/or "OK" the scan job will
be saved. The process is now finished and you will vbe taken into
the launched program which you chose as your reading, editing,
etc, program if you made such a choice. After viewing your
scanned document in this preferred external word-processor, you
can now close this word-processing application. you will then
return to OmniPage which will still be running with your scanned
document on screen. You can either shut OmniPage down with ALT
F, X or by pressing ALT F4 or you can clear the screen by
pressing ALT F, C, and start another scan job.

Note: If you have your export type set to export to e-mail rather
than to a saved filename, you will encounter a dialogue before
the above save as dialogue comes up. You just make your e-mail
selections in this e-mail export dialogue first.

7.6. Adding more Pages After Saving

If you realise that you have missed out a page you should have
scanned, as long as you have not cleared the screen with ALT F,
C, you can still add it to the end of the above saved file by
Pressing ALT P (for process) and then press ENTER on "Additional
or "Start Auto-Processing" and then TAB to "Add More Pages" or
"More Pages" (or use ALT M) and press ENTER, when the new page
will be added to the end of the document. There are other options
here as well, e.g. "Export Again", which permits you to resave
the document, perhaps under a different name or to a different
destination or even effect the save under the same filename but
in a different format to the first save.

7.7. Example of Automatic Scanning of Multiple Pages

I would recommend this multiple page method of scanning to the
majority of users, because it is relatively simple, quick and
easy and does not require the use of the mouse. However, the
beginner may wish first to try the OCR Wizard to get a feel for
what is happening during a scan (see Section 9).

7.8. Enabling the Automatic Setting

1. Press ALT P (for process) and ARROW up to "Select Process
Settings..." and press ENTER.

2. CONTROL TAB to the "Scanner" property sheet and TAB down to
"Automatically Scan Pages" and press the SPACEBAR to check this
on if it is not already on.

3. TAB once to "Time Between Scans", which will be set to 10
seconds. This is the time OmniPage will allow you to get the next
page onto the scanner for scanning before it automatically runs
the scanner again. If you want this to be longer or shorter, just
type the appropriate figure of seconds in here.

4. TAB on to "OK" and press ENTER.

7.9. Multiple Page Scanning

1. Press ALT P and ENTER to start the scan of the first page in
the document and you will then get a "begins automatic
processing" or "Waiting" message. 

2. The scanner will run and you will have 10 seconds (or any
amount you changed this to) to get the current page off the
flatbed and the next one on to it. You may find that as the pages
are scanned your scanner runs a little jerky or even stops at
times. This is because your computer processor and memory are
trying to do several things simultaneously, e.g. scan, recognise,
orientate, etc, and there has to be a compromise in how much of
your PCs resources each process can have. The more memory your
computer has and the faster the processor, the less likely you
are to get scanner slowness and pauses.

3. You can control what happens at this stage as you will
immediately fall on a "Pause" button. If you press ENTER here the
scanning will stop until you press ENTER on the "Scan now"
button, which you are already on, when the continuous scanning
will recommence. There is also a "Stop Scanning" button which you
can TAB to or press ALT S to activate and which will curtail
scanning when the job is finished.

4. After pressing ENTER on "Stop Scanning" (or using ALT S) the
pages will be recognised and you will be brought into the
standard "Save As" dialogue as outlined above.

5. The process is now the same as in 1 to 4 Above (in "Saving
Your Scanned Document") so jump back there and follow on from
there.

Note 1: When you chained the type of scanning to "Automatically
Scan Pages" above, you made a permanent change and this type of
scanning will now be the default (standard) way that OmniPage
will deal with your scanning sessions. If you want to change it
back to single page scanning you will have to reenter the "Select
Process Settings..." menu option and uncheck "Automatically Scan
Pages". However, I am sure that this automatic method will be the
quicker, easier and generally
 more desirable way to do things when you get used to it and if
you regularly scan multiple page documents.

Note 2: OmniPage Pro 11 has an annoying habit of making some
screenreaders fairly regularly announce "Original Image" as this
is one of the pieces of text on the screen which must be
frequently moving or blinking. I have found no way yet of
removing this, so just ignore it as it will not be adversely
affecting what you are doing.

7.10. Two Page Scanning of Books

OmniPage 12 has a special two page scanning feature which
independently deskews and scans first the left page of a book and
then the right page, when both pages are placed on the flatbed
together. To enable this feature:

1. Either place your book on the flatbed so that the spine runs
vertically up and down the glass for portrait scanning or with
the spine running horizontally left to right for landscape
scanning. The direction the text runs in is not relevant. 

2. Press ALT T (for Tools) and then O (for Options).

3. Press ENTER on "All" and then CONTROL TAB to the "Scanner"
property sheet and check that your page size, orientation, etc,
are set correctly by TABBING through and ARROWING up and down the
various options. 

4. Now CONTROL TAB to the "Process" sheet and TAB to "Look for
Facing Pages" and press the SPACEBAR to turn this on.

5. TAB to "OK" and press ENTER.

6. All you do now is set the scanning in motion as normal with
ALT P, S, then proofread (if you do this in OmniPage) and export
the result to a filename, to an e-mail attachment or to the
Clipboard as normal. 

Note 1: Do not forget to turn two page scanning off when you
intend to go back to single page scanning.

Note 2: You can two page scan in OmniPage 10 and 11 but you do
not have a special feature for this. You just scan as normal but
set things up for multiple column scanning with no formatting
retention.

7.11. Moving Around the OmniPage Text Editing and viewing Pane

You move around a scanned document in the OmniPage Text Editing
area in much the same way as you would navigate through a
standard word-processor document but, depending on your
screenreader, you may not find it quite as responsive as it would
be in such as MS Word. For example, ARROWING up and down should
read successive lines of text, CONTROL left or right ARROWING
should take you through a document a word at a time, pressing
HOME or END takes you to the beginning or end of a line of text
respectively, CONTROL HOME goes to the top of a document, CONTROL
END to the end of it, etc.

If you have scanned more than one page, you can move forwards or
backwards through pages by pressing CONTROL PAGE down or CONTROL
PAGE up. 

The environment you are in is a true editing one, so you can
delete characters and words and you can type extra material into
the document if you wish.

7.12. Automatic Character Training Using the OmniPage 11 and 12
Intellitrain Feature

If you decide that you are comfortable doing your proofing/spell-
checking in the OmniPage proofreader or if you think that
OmniPage's automatic character training feature makes it worth
any inconvenience that editing in that environment might cause,
you would be advised to ensure that the OmniPage 11 and 12
"Intellitrain" feature is enabled. This feature automatically
remembers character shapes which it scanned incorrectly as long
as you corrected its mistake in the OmniPage proofreader. This
does not happen if you make corrections elsewhere.

You can ensure that Intellitrain is turned on by going to the
Proofing property sheet within Tools, Options, i.e. Press ALT T,
O, and ARROW TO "Proofing". In fact, it should be switched on by
default. 

                           ********

                          >SECTION 8

                USING DIRECT OCR TO READ PRINT
              FROM WITHIN ANOTHER RUNNING PROGRAM

Direct OCR is a means of running OmniPage from within another
running program. For example, If you have Word 97 or WordPerfect
9 running you could start OmniPage from within that program and
scan a page. The scanned page would be pasted into your word-
processor at the point where the cursor currently is for reading
or editing as required. You should not already have OmniPage
running when you start Direct OCR scanning.

Any scan from a word-processor which supports the RTF format will
retain the text attributes which the original document possessed,
such as bold, underlined, italicised, etc, and graphics will also
be pasted in if your application can deal with bitmap images (if
you do not have these turned off). Otherwise, plain text only
will be pasted in.

8.1. Registering Your Word-Processor or Text Editor with Direct
OCR

If OmniPage does not automatically put the "Acquire Text" option
in the File Menu of your chosen word-processing application, you
should be able to achieve this by registering it to do so as
follows. Wordpad is used here as an example:

1. Press ALT T (for tools) and O (for Options) and ARROW down to
"direct OCR" and press ENTER.

2. Make sure that "Enable Direct OCR" is checked on by pressing
the SPACEBAR on it if it is not. You may have to go into your
screenreader's navigation or mouse mode to do this. It should,
however, already be checked. 

3. TAB forward to the "Browse" button and press ENTER. The
"Filename" editfield will come up so type the name of the
executable file of your application in here, e.g. wordpad.exe". 

4. You then TAB to the "Look In" button and, In the normal
Windows way, navigate via Program Files, Accessories to Wordpad
and then TAB to "OK" and press ENTER. 

5. Lastly, you TAB again to another "OK" button and press ENTER
and the process is finished.

6. Your application should now contain the "Acquire Text" and
"Acquire Text Settings" options in its File Menu.

8.2. Example of How to Scan Documents with Direct OCR

With your scanner having been switched on prior to booting your
computer:

1. Without OmniPage running and with your page on the scanner
flatbed, Open the text editor or word-processor you wish to scan
from within, e.g. MS word 97, WordPerfect 8, Windows Notepad, MS
Excel, etc.

2. Press ALT F (for file) and ARROW up to "Acquire Text" and
press ENTER.

3. The OmniPage scanning engine will be kicked into action and
the scan will commence and you will then be brought into the
"Save As" dialogue to type in a filename for your scan job, so
do so, e.g. memo1, and press ENTER. If this "Save As" dialogue
does not automatically open up, you can save as usual by pressing
ALT F, A.

4. You will go into the proofreader to spell-check as usual (if
you have not permanently turn this off) but if you want to skip
this stage you can do so by pressing the ESCAPE key.

5. The text you scanned will be recognised and then immediately
pasted into your word-processor at the point of your cursor.
Therefore, if you want a block of scanned text to appear partway
down a document you have started typing already, with the cursor
in the relevant position, commence the Direct OCR scan.

6. The scanning process is over and you can now read, edit,
spell-check and/or resave the scanned print. 

Note: If you did not have an open document on screen in your
word-processor application at the time you started the scan, the
recognised text will be pasted into the clipboard.

8.3. Changing Direct OCR Settings to Suit Your needs

With your word-processor running, you can change some of the
settings which Direct OCR uses when it scans to meet your own
requirements and preferences. Do this by:

1. Press ALT F (for file) and ARROW up to "Acquire Text Settings"
and press ENTER.

2. There are four settings property sheets here. If you do not
land in the "Direct OCR" sheet, just hold down the CONTROL key
and keep pressing TAB until you reach it.

3. Then TAB down the various settings you can change to suit
yourself. These are:

A. "Draw Zones Automatically", which should be checked by
pressing the SPACEBAR if it is not already checked.

B. "Proofread OCR", which you may wish to uncheck if you find
spell-checking in the OmniPage environment to be not particularly
user-friendly from the keyboard.

C. "Image Source", which allows you to ARROW up and down and
specify the colour characteristics of the page you will be
scanning, e.g. black and white, grey shades or colour. If a scan
is poor it may be because the print or page background are of
poor quality or in colour, so make the necessary adjustments and
run the scan job again for better results.

D. TAB to "OK" and press ENTER to save these settings for all
future Direct OCR scans until you change them again.

4. You can, of course, make any other changes you like in the
other three Property sheets which appear here at this time if you
wish--in the "OCR", "Scanner" or "Format" property sheets.

                           ********

                          >SECTION 9

                 USING THE OMNIPAGE OCR WIZARD

The OmniPage Wizard takes you step-by-step through the scanning
process, letting you make choices about the type of material you
are scanning and the type of output you would like as you go.
These settings will then be retained until you change them, e.g.
if you later scan in automatic mode, the settings will still
apply.

However, you must be aware that the steps the OCR Wizard takes
you through are only the main six OCR steps and that there are
several more which you can use if you opt for automatic scanning.
Once you have become accustomed to making changes to the basic
six steps, I would recommend that you change your scanning method
to automatic multiple page scanning, as this is more flexible,
quicker and may be easier to get started. You may, though, find
some options easier to select and change in the OCR Wizard than
by other means for all types of scanning.

9.1. Example of Scanning with the OCR Wizard

9.2. Accessing the OCR Wizard

The OCR Wizard is easier to operate in OmniPage 11 and 12 than
it is in OmniPage 10, as the below will show.

1. To access the OCR Wizard in OmniPage 10, you will first have
to enable the OCR Wizard Toolbar. Do this by Pressing ALT V (for
View) and then by pressing ENTER on "Toolbars". Then ARROW to
"OmniPage Toolbox" and press ENTER.

2. Then press ALT V (for view), ARROW down to "OmniPage Toolbox"
on the View Menu and press ENTER followed by ARROWING to "OCR
Wizard" and press ENTER. Note that in here is where you can
return to "Auto" or go to "Manual" modes of scanning.

3.A. You are now in OCR Wizard mode but to start the scanning
process with OmniPage 10, you have to enter navigation or MOUSE
mode in your screenreader and ARROW to "Wizard" on the screen.
This will be a button just next to or underneath the "OCR Wizard"
heading. You then activate it by pressing the left mouse key or
the ENTER key. 

3.B. With OmniPage 11 and 12 the procedure is quicker and easier.
You do not have to start the scanning procedure off by navigating
to and pressing ENTER or the left mouse key on the "Wizard"
button but you can simply start a Wizard scan with the normal ALT
P )for Process) and then by ARROWING to the Start OCR Wizard"
option. 

9.3. The Six OCR Wizard Steps

1. Having enabled the OCR Wizard Toolbar and started a scan in
one of the two above ways (by using procedure 3.A. with OmniPage
10 or 3.B. with OmniPage 11 and 12), the first of six choice
steps will commence: 

Note: The below sequence of six steps is precisely that for
OmniPage 10. With OmniPage 11 and 12 the sequence of steps will
be slightly different and some of the titles and selection
descriptions will be a little different but what you are doing
amounts to the same thing. Just read through the steps before you
start to tackle them. 

A. In step 1, you have to ARROW to the type of print you think
you are scanning--good quality black print on a white background
(most common choice); poor quality black and white or various
shades of grey print; or coloured print or background. The other
main Tab in this step is to ensure that "By Scanning a Paper
Document" is checked and not "By opening an Existing Image File
such as tif or pcx", unless, of course, you are wanting to open
an existing scanned image but not yet recognised file or an image
file imported from such as a FAX MODEM. Then TAB to "Next" and
press ENTER or just press ENTER without TABBING to the next
button as this will work in this and all of the below steps as
well.

B. In step 2, you are in the type of language to be scanned list
and English should be selected already, unless you have set
things up for another language to be the default. If you have
installed more than one language, you will be able to ARROW down
these and change the default selection. You should also ensure
that "Use Settings for the Highest Accuracy" is checked, unless
you know that the material you are scanning is of good quality.
Then TAB to "Next" and press ENTER or just press ENTER.

C. In step 3, the proofreading step will appear and you should
uncheck (by pressing the SPACEBAR on it) this option unless you
want to proofread in OmniPage. I would suggest that this is much
easier to do in your favourite word-processor later. Then TAB to
"Spend Extra Processing Time on Looking for Tables" and unselect
this with the SPACEBAR unless you know you are to scan tables and
want them retaining exactly. deselecting this will speed things
up slightly. Then TAB to "Next" and press ENTER.

D. In step 4, you will be asked to choose the type of page layout
you are scanning. These are such as single column, multiple
column, spreadsheet and mixed page or auto layout (see "Page
Types" in Section 5 above). If you are to scan many differently
formatted pages, choose "Mixed Pages" or "Auto". If you are to
scan magazine or newspaper columns or generally would like pages
decolumnised so that you can scan two pages of a book at once and
have the left page placed above the right page for you for
logical reading with a screenreader, choose "Multiple Columns".
Otherwise, choose from the remaining two or three options if you
know they specifically apply--if you have no usable sight, you
may not know this. Then TAB to "Next" and press ENTER.

E. In step 5, you are likely to want to ARRow to the "No" option
in the "Retain Original Page Appearance" if you do not want the
program to waste time reconstructing exactly how the original
page was laid out and if you would like decolumnisation to occur
more reliably. However, if you are scanning to again output this
document as closely as possible to how it appeared on the
original page, you would put this to "Yes" and then press ENTER.

F. In step 6, you will have to choose how you want to export
(copy) your document. To "Disk" or "Save it as a File on My
Computer" will be checked, so leave it this way unless you have
other plants for exporting. TAB to "Retain Graphics if Possible"
and uncheck this if you have no use for retaining pictures, icons
and graphics. They just make the exporting process take more
time. Then TAB to "Finish" and press ENTER and the OCR Wizard is
finished. You may just have to press ENTER once again on "OK" to
start the scanning process if it does not start immediately.

2. The scanning will commence and work either as single page
scanning or as multiple page scanning, depending on which type
of scanning you configured as your preference (see Section 7).

3. When you have scanned all pages, the "Save As" dialogue will
appear, so save as explained in Section 7 above, i.e. type your
chosen filename in, TAB to "Save" and press ENTER.

Note: Occasionally at the "Save As" point of proceedings, the
system may loose focus on the "Save As" dialogue. If this
happens, just press ALT TAB to return focus.

Remember, when you scan in future with OmniPage 10 the OCR Wizard
will now always load in, so if you wish to change back to your
standard automatic scanning method, you will have to do this via
View, OmniPage Toolbox, Auto OCR. This does not apply in the case
of OmniPage 11 and 12.
     
                           ********

                          >SECTION 10

               OVERVIEW OF MANUAL MODE SCANNING

In manual mode you take OmniPage through the various stages of
OCR yourself so that you have access to methods of fine-tuning
the results. However, for most visually impaired people this may
not offer much additional flexibility, as such features as
training and zoning require good sight to perfect. You have to
be able to see which word or symbol on a page OmniPage has made
a hash of to be able to instruct it as to what the word or symbol
should have been and you have to be able to draw lines around
areas of text on the screen to be able to advise OmniPage where
you want zones to apply. For this reason, I have not gone into
this method of scanning in this tutorial. The above three
alternative methods of scanning are all easier, faster and more
convenient than manual scanning.

It is no coincidence that specialist scanning programs for
visually impaired people do not offer training or zoning as part
of their repertoire of features. To do so would be to turn the
reason why visually impaired people need a print scanning package
on its head.

Just for interest's sake, in OmniPage 10, you would start a
manual scan by going to "OmniPage Tool Box", then "Manual OCR",
in the View menu. You would then use normal scanning procedures
(ALT P and S) to start manual mode running and then you would
select the separate steps of OCR--Scan B&W, recognise current
page and save as file--from the Process Menu in turn. This is
labour intensive and not necessary for straightforward and medium
complexity documents of reasonable quality. 

In OmniPage 12, you would simply go straight to the "Get Page"
option in the Process menu and then ARROW to the type of text you
wanted to scan, such as "Scan B&W" and press ENTER to start the
scan. You would then use "Perform OCR" and "Export Results" in
the Process menu in turn. 

OmniPage 12 has three shortcuts for manual mode scanning. These
are CONTROL 1 to get page, CONTROL 2 to perform the recognition
and CONTROL 3 to export the results of the scan to either a
filename, the Clipboard or to your e-mail client.

If you want to examine the options available in Manual mode
scanning, see the relevant sections of the online manual by
pressing Alt H, hitting ENTER on "Omnipage Help Topics" and
CONTROL TABBING to the "Index" and then type in "manual" and then
press the TAB key once and ARROW up and down the various manual
ways to do things. Then TAB to "Display" and press ENTER to open
up one of the explanations in respect of this form of scanning. 

                           ********

                          >SECTION 11

                        SCAN TO E-MAIL

You can output the product of your scans directly to common e-
mail programs, such as Outlook Express, Netscape, CC Mail, etc.
Your e-mail client will launch and you can complete the normal
fields, e.g. "To:", "CC:", "Subject", etc, and the scan job will
automatically be appended to the e-mail message as a standard
attachment.

11.1. Example of Scanning to mail

With your scanner having been switched on before your computer,
scan to mail by:

1. Scan a document as normal.

2. Press ALT F (for file) and ARROW up to "Send as Mail" and
press ENTER to open the dialogue box.

3.A. TAB around and, in OmniPage 10, you will find that you have
to listboxes which you can make choices in, namely the type of
format you want to send the attachment in, such as TXT, RTF, PDF,
Word 2000, etc, and the other choice list lets you create one
attachment for all pages, an attachment for each separate page,
etc.

3.B. In OmniPage 12, the second listbox does something different.
It enables you to choose between sending your file attachment in
one of four formatting levels, e.g. with no formatting, with font
types and paragraph positioning retained, with flowing pages or
with a true page format.

4. After making your above choices, TAB to "OK" and press ENTER.

5. your e-mail program will load, e.g. Outlook Express, and you
will be in the "To:" editfield to enter the e-mail address you
want to send the scanned document to. Then TAB to "Subject:" and
complete this as normal (you may firstly have to delete a subject
title which OmniPage itself puts in here), then TAB to the
message field and type your covering note to whoever you are
sending the scanned document to.

6. The scanned document will have been attached to the e-mail
message just below the Subject line as a standard attachment with
the same filename which you gave it when you scanned it. 

7. Give the usual command to your mail program as you would to
send a standard e-mail message, e.g. ALT S with Outlook Express, 
and the cover message and attached scanned document will be sent
via your modem after you have been taken on line.

Warning: If your e-mailed scan contains any form of graphics or
pictures, it may become a sizeable file to transfer and could
take much longer to e-mail than would a straightforward text
file.

                            *******

                          >SECTION 12

                         OmniPage HELP

The OmniPage help system provides general and specific help
topics on how to use the program from a monitor and mouse point
of view. However, it will provide an insight into what sighted
people chiefly use OmniPage for--not reading print but, rather,
capturing it for editing, reprinting, creating a paperless office
filing system by saving documents after scanning them, etc. The
OmniPage help system uses HTML format and so when you invoke it,
Internet Explorer is launched to read help with. 

12.1. Types of Help

OmniPage has a good array of different types of help, including:

12.1.1. Help topics

In OmniPage 10, if you press ALT H and ENTER on "OmniPage Pro
Help Topics", you should land in the "Contents" TAB and will be
presented with a hierarchical list of help topic books. These
start with "Introduction" and go down to "Technical Information".
Pressing ENTER on any one of these "books" will open up another
list of topics, which are subsections of the main topic. ARROWING
down and pressing ENTER on one of these sub-topics will either
cause your screenreader to read out a full page of help text
(press the PAGE DOWN key to hear the next page) or bring up yet
another list of sub-sub-topics to press ENTER on for the
information. You may have to press the F6 key to get the text
spoken. After listening to the help text, press ALT F4 to close
help. 

The Help Topics in OmniPage 11 and 12 are very similar to those
in OmniPage 10 but are designed in even more of a Web page HTML
format. Therefore, they have more links embedded within them
which you can press ENTER on to obtain more related information.
You can also jump back to previous pages you looked at or forward
to others you have already been to and then stepped back from by
pressing ALT left ARROW and ALT right ARROW respectively.

12.1.2. Dialogue Help

When in a dialogue box, TAB to the "Help" button and press ENTER
to obtain an overview explanation in respect of what the dialogue
box is for. You can also put the system focus on the specific
item you want details about (ARROW OR TAB to it) and then press
F1, when a short help message explaining what this item in the
dialogue box is for will be spoken.

12.1.3. Index Help

If you want to know what a particular technical word or phrase
means, press ALT H, press ENTER on "OmniPage Help Topics" and
then press CONTROL TAB to move to the "Index". You will land in
an editfield in which you can type the word you want help on. You
then press TAB to a list of help topics containing that word,
ARROW up and down these to the one you want and then press TAB
to the "Display" button. Pressing ENTER on this will either bring
up a page of help information or take you to another list of sub-
topics to select from and then press TAB to "Display" again and
press ENTER for the information. You may have to press the F6 key
to move into the help text pane and get the help text spoken.
Press ESCAPE or ALT F4 to leave help. For example, with the focus
on the Index tab, type in the editfield "speech" (without the
quotes) and then TAB to the list of found matches. Speech will
be there, so TAB again to "Display" and press ENTER. You will be
told that OmniPage can convert the text it recognises to speech
and output this to you verbally. 

You may find reading help information easier in the "Index" tab
rather than in either of the main help "Contents" or "Search"
facilities. If so, you can view everything in the help file
simply by not typing anything in to the first field you drop in
when you enter the index, instead just TAB once and you will be
at the very beginning of every topic which the index covers.
ARROW down this alphabetical list and if any topic interests you,
press ENTER on it to have it opened up and read to you.

12.1.4. Website Help

The OmniPage Internet Website contains files with answers to
frequently asked questions (FAQs), up-to-date listings of
supported scanners, tips, patches and other documents of
interest. You can go to it via the "Caere on the Web" or
"Scansoft on the Web" Website options in the help menu. Press ALT
H and ARROW down to this and press ENTER, when you will be taken
online. 

12.1.5. Other Help Resources

In the Help Menu (Press ALT H) you can find a "Readme" file to
read about the most recent changes and points to look for in
OmniPage. 

In OmniPage 10, you can also find "Scanner Set Up Notes" to help
you set up your scanner if you have any problems of this type.
There is also the "Caere Scan Trouble Shooter" to allow you to
set up a scanner which is not listed in the Caere Scan Manager
or to resolve problems you may have with a scanner. 

In OmniPage 11 and 12, you have at your disposal such assistance
as "Getting Started", "How to Use Help" and Scan Soft on the
Web".

                           ********

                          >SECTION 13

    WORKING WITH ADOBE PDF FILES IN OMNIPAGE PRO 11 AND 12

You can only save to PDF format in OmniPage 10. You can not
import such a file and get it converted in this earlier version.
Happily, though, you can do both of these things in OmniPage Pro
11 and 12.

Whilst it is not likely that visually impaired people will
regularly want to save their scan print jobs to PDF format for
their own use, due to the difficulties which can be encountered
in getting text from such files intelligibly read back to you via
some screenreaders, it is highly likely that blind people will
want to use the OmniPage 11 program to load a PDF file into
OmniPage then get it recognised and opened up for reading and
resaving in such as MS Word, Coral WordPerfect, RTF or TXT
formats. Nonetheless, both saving to and converting from PDF
formats are explained below.

13.1. Saving a Scan Job to PDF Format

1. With either OmniPage 10, 11 or 12, use any of the standard
methods of scanning and recognising, e.g. with automatic OCR or
the OCR Wizard, get the pages you want into PDF format scanned
and recognised.

2.  When the "Save As" dialogue automatically comes up or after
you press ALT F, A, to bring it up manually, give the file a name
and TAB to "Files of Type" and press P (for PDF) until it is
spoken. Then, depending on the version of OmniPage you are
running, you may be able to ARROW up or down several PDF formats
to choose from, including some with images and others with simple
formats and no images, e.g. "PDF.PDF".

3. TAB to "Save" and press ENTER and the save and conversion to
PDF format will be carried out.

4. The converted file will save with an automatically appended
".pdf" extension in the default directory or folder where your
saves usually go to, e.g. C:\My Documents\ in the case of
OmniPage 11 and 12.

Note: If you have the "Save and Launch" application checkbox
enabled in the save dialogue but you have no Adobe Acrobat Reader
installed on your PC, you will be advised that the file cannot
be opened for you but the save will still be carried out.

13.2. Loading PDF Files into OmniPage 11 and 12 to get them
Converted to More Accessible formats

1.A. In OmniPage 11, switch to the OCR Wizard if you are not
already set up to scan in this way by pressing ALT V (for View)
and then by pressing ENTER on "OmniPage Toolbox" followed by
ENTER on "OCR Wizard".

1.B. In OmniPage 12, you can enable the Wizard by simply pressing
ALT P and then W.

2. Go through the Wizard steps but notice that things will not
be quite the same as in using the Wizard for straightforward
paper scanning from the flatbed scanner. The first page you come
into is where you will have to ARROW down to "Image file(s) on
My Computer" rather than scanning from paper on a flatbed. Then
press ENTER on "Next".

3. You then come into a load file dialogue and have to type the
name of the PDF file and its path in the editfield you will be
in or TAB to "Look In" and navigate to the PDF file through the
folder structure.

4. Next TAB to the "Files of Type" list and press P until "PDF"
is highlighted. 

5. If your version of OmniPage has a "Preview" checkbox in it at
this stage, press SPACEBAR on this to turn it off. With OmniPage
12, you should also note the "Page Range" information so that you
know how many pages are in the PDF file for conversion and can
thereby estimate how long conversion might take, e.g. a page
range of "1-50"  means that you have 50 pages to convert in the
PDF file. This information is not available in earlier versions
of OmniPage. If you know that you only want, say, the first 10
pages of this PDF file converting, you can delete the contents
of this page range editfield and type in "1-10" instead.
Similarly, if you only wanted page 2 and 6 converting, you could
enter "2,6" and an entry of "2,6-40" would result in pages 2 plus
all of the pages in the range of page 6 to page 40 inclusive
being converted and saved. 

6. Now TAB to either "Open" or "OK" and press ENTER.

7. Accept "Auto" as the page type as you will not know what
format the PDF file is in and TAB to "Next" and press ENTER.

8. Go through the next three or four steps as normal in OCR
Wizard scanning and finish by exporting your document as a saved
file on your computer and press ENTER on the "Finish" button to
start the PDF image loading process. If you check the Status Line
from time to time you should be told the state of page image
loading, e.g. how many pages have been opened but you will not
know just how many there are to go with OmniPage 11 and you will
only be aware of the number of pages to be loaded if you made a
note of the page range field in step 5 above with OmniPage 12.

9. You should be aware that loading PDF files can take quite some
time. On my computer which is an Athlon 1000 with 256K of memory
it took about 7 seconds per page, so you could wait around a
quarter of an hour for 120 pages to load. Wen the images of the
pages have loaded, the "Save As" dialogue should automatically
open as normal for you to type in a filename for the converted
file.

10. After typing the filename, TAB to "Files of Type" and ARROW
to the format you wish to get the PDF file converted to, e.g. MS
Word.

11. The file will then be converted to the required format and
exported to the desired format and saving folder and filename.
This may also take a little more time than normal.  

12. Now just read the converted text in MS Word, Wordpad,
WordPerfect, etc, as normal and resave it if necessary. If you
have "Save and Launch" checked on in the Save As dialogue, the
chosen reading program will open automatically for you with the
converted PDF file on screen for you to read as usual.

Note 1: When you next try to scan text on a normal piece of
paper, after having image scanned as above, you will now find
that the "Image" scanning option comes up, so the easiest way to
reset things to normal print scanning is to go back through the
OmniPage Wizard steps again to reselect your required
preferences. 

Note 2: Some Adobe PDF files are password protected and so will
not convert without you knowing the unlock password.

                           ********

                          >SECTION 14

USING OMNIPAGE PRO 12S OWN SUPPORTED SYNTHESISED SPEECH OUTPUT

OmniPage 12 comes with an ability to speak the text on the screen
to you to help in verifying and proofreading if this suits you.
Such a feature may also be useful to the visually impaired user
who employs a screen magnification system but does not have
his/her own speech package. This speech ability only applies to
the text on screen and does not speak the contents of menus,
toolbars, dialogue boxes, etc.

14.1. Turning Speech Output On and Off

To enable speech in OmniPage 12 either press the F5 key or press
ALT T (for Tools) and then S (for Speech). Now when you cursor
through lines of text, you will hear them spoken to you with the
Jane voice. You can change the volume and speed of this spoken
output. You can also select many different male and female
voices.  

Pressing F5 or ALT T, S, again turns speech off.

14.2. Moving through a document with Speech in Small Chunks Using
the Keyboard

When you have a scanned document on screen, you can listen to it
a character, word or line at a time and move around the text
using the same types of keyboard shortcuts which you would use
in such as MS Word to navigate a word-processed document. Most
of the same Windows navigation shortcuts apply. For instance:

Press right or left ARROW to move by and listen to one letter at
a time.

Press CONTROL left or right ARROW to move one word at a time left
or right.

Press up or down ARROW to hear the previous or next line.

Press CONTROL HOME to hear from the top of the current page to
the insertion point.

Press CONTROL END to hear from the insertion point to the end of
the current page.

Press CONTROL PAGE up or PAGE down to hear the previous or next
page of text. 

There are also several speech navigation keys mapped to the
NumPad, such as CONTROL NumPad 1 to read the current word,
CONTROL NumPad 2 to read the current sentence, CONTROL NumPad 3
to read the current page and CONTROL NumPad 5 to pause or restart
speech, but if you use any form of screen magnification system
or Braille display these shortcuts may clash with those programs'
hot keys. 
If you edit/type with speech mode on, the letter, number or
punctuation mark you type will be echoed.

14.3. Adjusting Speech volume, Speed and Switching Between
Different Voices

If you would like to adjust the speed of speech or its volume or
even choose a different voice, you can do this. What you do is:

1. Press ALT T (for Tools) and then N (for Speech Settings). You
must have speech turned on first.

2. You will land in a list of selectable voices, on the one
currently being used to read out text on the document on screen.
If you would like to hear others to make your choice of preferred
voice, just ARROW up and down the list and leave focus on the
name of the new voice you would like to try.

3. If you TAB on once, you will land on a slider which permits
you to change the speed of speech delivery by either pressing
left ARROW or Page up to slow speech down or right ARROW or Page
down to speed it up.

4. Another press of TAB takes you to a further slider which
enables you to change the level of volume of the speech in the
same way.

5. In here you can also find a "Reset Settings" button to return
things to their original defaults.

6. When finished making adjustments, TAB to "Close" and press
ENTER to finish. 

Note 1: All SAPI-compliant speech systems on your computer will
automatically be detected and their voices will be available for
use.

Note 2: There is unlikely to be any need to enable OmniPage
speech if you use a screenreader with speech already but if you
are testing and experimenting with OmniPage speech whilst running
your screenreader speech, you may find that things clash and your
system will be liable to crash.

                           ********

                          >APPENDIX 1

        LIST OF OMNIPAGE PRO KEYBOARD SHORTCUT COMMANDS

Press F1--To obtain information about the area on the OmniPage
start up screen which your cursor is currently in, e.g. the image
area, text area, etc. 

Press F7--To commence proofreading of a document in the OmniPage
text view.

Press ALT F4 to leave a help screen or to shut down OmniPage if
not in a help screen.

Press CONTROL C--To copy selected text or an image to the
clipboard.

Press CONTROL I--To save an image. Only the image saves and not
the zones or recognised text.

Press CONTROL K--To make the image view black and white.

Press CONTROL N--To clear the screen of images and text for a new
scan.

Press CONTROL O--To open a saved OmniPage document with a .opd
extension.

Press CONTROL S--To save a newly scanned document for the first
time. Pressing CONTROL S again on subsequent occasions will save
any changes on top of a currently saved filename.

Press CONTROL U--To undo a command just given.

Press CONTROL V--To paste text or an image from the clipboard.

Press CONTROL X--To cut (move) selected text or an image to the
clipboard.

                           ********

                          >APPENDIX 2

                  OMNIPAGE TECHNICAL SUPPORT

If you cannot resolve installation or running problems with
OmniPage by use of this tutorial, the online help topics and
release notes, you can tap into the following resources:

1. Go to the OmniPage Internet site at:

www.caere.com
or
www.scansoft.com

which have links to frequently asked questions (FAQs) , technical
information sheets and a problem report form.

2. E-mail to:

OmniPage_support@europesupport.com 

3. Telephone support(UK) (8 am to 8 pm) to:

0906 3500030 (60 pence a minute).

4. Telephone and FAX Support Outside the UK:

Phone: +44 (0)142 9855005 (œ9.95 per call).

FAX: +44 (0)142 9855042.

The UK mailing address for registration of OmniPage is:

Scansoft,
Unit 8,
Suttons Business park,
Reading,
RG6 1PZ.

                           ********

                          >APPENDIX 3

                     REGISTERING OMNIPAGE

With OmniPage 10, if you did not register OmniPage when you first
installed it, it is a good idea to do so soon afterwards. The
program is likely to bring up a registration screen from time to
time which you can complete but if this does not happen, or you
want to register it straight after installation, you can:

1. Press ALT R (for register) and TAB to "Register Now" and press
ENTER. Once you have registered, there will no longer be a
Register Menu.

2. Complete the personal information asked for in each editfield
and check any questions you like. TAB to "Next" and press ENTER.

3. Accept the default HTML method of registration by TABBING to
"Next" and pressing ENTER.

4. You will be taken onto the Net and the process of registration
will be automatic. Caere (or Scansoft as they have been bought
out by this company) will keep you informed of any new versions
of the software as it is updated and may have special offers from
time to time to post to you or e-mail you about. 

5. You will be provided with a re-registration number to enter
into the Registration Menu for the program to be fully
registered. If you make a note of this number, you can use it
again if you need to reinstall the software at any time, rather
than having to go through the full registration procedure again.

If you wish, you can send the information you enter into this
registration form to your printer and post it to Scansoft at the
address in Appendix 2 above.

With OmniPage 11 and 12, there is no "Register" menu item. You
will get an immediate online registration form and, if you do not
complete this as soon as you install the software, you will
receive a weekly reminder to register your program. 

                           ********

                          >APPENDIX 4

          SPEEDING UP OLDER HEWLETT PACKARD SCANNERS

{The below is an e-mail I received from a very helpful American
Web surfer. As I do not own an Hewlett Packard scanner, I cannot
test these instructions but the authors, bill Cammeron and his
unnamed friend, seem to know what they are talking about. I have
reproduced Bill's e-mail instructions verbatim (except for
changing some American to English spellings and some spacing) for
your consideration. If you require more guidance or explanation,
please contact Scansoft technical support.}

Bill's Message

"here are instructions for you to publish for others.
author has no problem with sharing.

before you read this document

if you have text bridge millennium remember that ises is directly
supported and best instructions for installing ises 
drivers for your hp scanner can be obtained from text bridge tec
support.

it will require using tec support because it will not
automatically load ises 
driver like it did in earlier versions of text bridge.
using the ises driver should cut scan times in half.

read on what a hp 6200 scanner user says below about how he
picked up speed 
despite his scanner not being listed in the list of supported
scanners for the ises driver provided.
plus steps for omni page 10 with the ises driver set up.

I've done a little investigating and experimenting since Friday
night regarding this subject and here is what I found.

First, I found that I do have a PIXTRAN folder within the Windows
folder with tons of drivers, including a SCANJET and a SCANJETX.
However, only a few of these appear to have come from OmniPage
10.
  I have had previous versions of OmniPage on this machine, so 
some may have come from a previous version.

of course all this means little to a new user.
new users can though create their own folder and place the proper
driver into it if necessary.

because most h p scanners now being maid are not scl most ocr
packages install twain instead. most newer hp models now use
twain by default even if they are scl scanners like the 6200
models, all three of them, and the 6300 series.
only scl scanners from hp can improve performance when using the
ises drivers.
hp scanners with no scl are better sticking to twain like the
4200 model.

the generic ises driver that comes with ocr packages is best
suited to models, 2p, 3p, 4p, 5p, 2c, 2cx, 3c, 4c, 6100 and 5200
models.

remember you may also need to buy a adaptec p c i scsi card to
get older hp scanners working in 98.
98 p n p will recognize the adaptec 2906 p c i card.
plug in scanner and 98 p n p will load its driver as well.
much easier installed than h p with out adaptec card.

   However, it appears that the SCANJET.PXW driver came from
TextBridge Millennium. it is also in omni page 9 for certain.
also in type reader 5 for certain.

text bridge millennium also does not install ises for h p
scanners by default, no it picks twain like omni page 10 does.

   The SCANJET.PXW is on the installation CD-ROM but it is
contained within the DATA.CAB compressed cabinet file so it would
need to be extracted.

TextBridge Millennium as Ii installed it uses the TWAIN driver,
even though it contained the above-mentioned ISIS driver.

i would think these drivers are included in the downloadable demo
of text bridge millennium.

That might be a cheap way to get them for someone who doesn't
have the driver already.

I tried the ISIS driver, SCANJET.PXW, with OmniPage 10, even
though my scanner was not mentioned.  There were a number of HP
scanners mentioned such as the 5200 and 6100 that made me think
it was worth a try.  At this point, the ISIS driver does seem to
work and it is definitely faster.
It seemed to work fine with the USB interface.
also of note even text bridge 98 ises driver supported u s b.

   By the way, when you select a scanner from within OmniPage 10,
a screen of information appears that lists the scanners that are
supported.  Also, to get a scanner driver installed, you must use
Caere's SCAN manager in CONTROL Panel and you must "ADD Scanner.
Also,  even though I could select that option with the arrow
keys,  I had to route and click the mouse pointer to actually
execute it.

I also tried the SCANJETX.PXW driver and it did not work. It
appears to support fewer scanners than the SCANJET.PXW driver,
 though, so this makes sense. It eventually caused a system
crash.

end of story of a 6200 hp scanner user."

"omni page tech support told me it is in their in version 10,
just hidden away like it was in version 9.
can not seem to find it. though it is possible the omni page tech
could have been confused and may have remembered it was hidden
in version 9 and maybe 10 does not have the driver.
if not a old version of omni page or a copy of text bridge can
solve that problem.

here are the instructions for doing exactly that. they do
conclude you have driver in the proper folder as discussed above.

Hi john,

Here is what I did to add the ISIS driver for my HP 6200C to
OmniPage 10.

This assumes that the driver already exists on the hard disk.

I believe my ISIS drivers came from a version of TextBridge.

Go to Settings, then Control Panel.

Arrow down to Caere Scan Manager and press ENTER.

You should now see a list of the scanners that have been
installed.
There may only be one scanner.  There is one additional item at
the top of the list that says "Add Scanner."  Going to the "view"
menu and selecting "list" will make this box respond to the UP
and DOWN ARROW keys.

   You can view the properties of an installed scanner, delete
it or rename it as well from the FILE menu when that scanner is
selected.

However, to add a new scanner, I found I had to double-click the
"add Scanner" item with the mouse and a wizard was started.

When the wizard starts, I found a list of scanners.  This is a
tree view, so as I moved through the list of scanners, the right
side changed.  The first scanner on the list was "generic".

With "Generic" selected, I tabbed one time to a list of choices
for "generic," and I selected the ISIS option.  I then tabbed to
"next" and pressed ENTER.

The next step asked me to name the scanner, and gave me options
to make that scanner the default with "yes" or "no" radio check
boxes.  I chose "no" and pressed "NEXT."

The next box lists all of the ISIS drivers.  I chose SCANJET.PXW
and pressed "NEXT" and that was about it.

When I next went into OmniPage, there were two scanners from
which to choose in the "tools", "Options" "scanner" dialogue. 
When you use the arrow keys to select the ISIS scanner, some
information about the driver automatically appears.  You may need
to press OK when you select it for the first time.

before you do above locate driver and see if on system.

location of ises in omni page 10

The Isis driver is scanjet.pxw. I don't know if it is included
with Omni Page 10. It was on the Omni Page 9 CD.

You would need to look in the

c:\windows\pixtran subdirectory.

to verify if it is their.

if not their create the pixtran folder under windows and place
driver into that folder.

if you have a 6200 scanner you can actually purchase a driver
specifically for your exact model.
no idea if this adds much in the way of performance, but the
company lets you try a trial copy of driver if you contact them.

here is contact info, but be aware this will cost a pretty penny.

Dear Pixel Translations Customer,

here is a e mail address for contacting us.

kwille@pixtran.com

   the driver will be compressed into a self-extracting ZIP file
along with other files that you will need.
Please create a temporary directory and place the attached file
into it.  Then run the file to extract it's contents.

After doing this, please view the contents of the README.TXT
file, which will contain further installation instructions.

Pixel Translations"       APPENDIX 3

          SPEEDING UP OLDER HEWLETT PACKARD SCANNERS

The below is an e-mail I received from a very helpful American
Web surfer. As I do not own an Hewlett Packard scanner, I cannot
test these instructions but the authors, bill Cammeron and his
unnamed friend, seem to know what they are talking about. I have
reproduced Bill's e-mail instructions verbatim (except for
changing some American to English spellings and some spacing) for
your consideration. If you require more guidance or explanation,
please contact Scansoft technical support.

Bill's Message

"here are instructions for you to publish for others.
author has no problem with sharing.

before you read this document

if you have text bridge millennium remember that ises is directly
supported and best instructions for installing ises 
drivers for your hp scanner can be obtained from text bridge tec
support.

it will require using tec support because it will not
automatically load ises 
driver like it did in earlier versions of text bridge.
using the ises driver should cut scan times in half.

read on what a hp 6200 scanner user says below about how he
picked up speed 
despite his scanner not being listed in the list of supported
scanners for the ises driver provided.
plus steps for omni page 10 with the ises driver set up.

I've done a little investigating and experimenting since Friday
night regarding this subject and here is what I found.

First, I found that I do have a PIXTRAN folder within the Windows
folder with tons of drivers, including a SCANJET and a SCANJETX.
However, only a few of these appear to have come from OmniPage
10.
  I have had previous versions of OmniPage on this machine, so 
some may have come from a previous version.

of course all this means little to a new user.
new users can though create their own folder and place the proper
driver into it if necessary.

because most h p scanners now being maid are not scl most ocr
packages install twain instead. most newer hp models now use
twain by default even if they are scl scanners like the 6200
models, all three of them, and the 6300 series.
only scl scanners from hp can improve performance when using the
ises drivers.
hp scanners with no scl are better sticking to twain like the
4200 model.

the generic ises driver that comes with ocr packages is best
suited to models, 2p, 3p, 4p, 5p, 2c, 2cx, 3c, 4c, 6100 and 5200
models.

remember you may also need to buy a adaptec p c i scsi card to
get older hp scanners working in 98.
98 p n p will recognize the adaptec 2906 p c i card.
plug in scanner and 98 p n p will load its driver as well.
much easier installed than h p with out adaptec card.

   However, it appears that the SCANJET.PXW driver came from
TextBridge Millennium. it is also in omni page 9 for certain.
also in type reader 5 for certain.

text bridge millennium also does not install ises for h p
scanners by default, no it picks twain like omni page 10 does.

   The SCANJET.PXW is on the installation CD-ROM but it is
contained within the DA